Rebeccah Goldware: hi everybody.
Rebeccah Goldware: wait another minute or two and let's and let a few more folks jump on and then we'll start.
Rebeccah Goldware: How many folks should we have.
Renee Vigil: Let me check once again.
Rebeccah Goldware: You all can hear the motorcycles and everything go by.
Rebeccah Goldware: Oh really excellent okay.
Renee Vigil: It says 13 accepted Rebecca.
M Knight: Okay.
M Knight: I know Rebecca.
Rebeccah Goldware: you're here, right here um Okay, so I think everybody has the agenda, yes.
Rebeccah Goldware: Yes, I actually feel by.
Rebeccah Goldware: Well, Chris will join went to camp and.
Rebeccah Goldware: A couple of things have happened, but I didn't get too much of it but i'm going to skip over the call to order because Christopher is not here when he does join please Somebody tell me.
Rebeccah Goldware: Because I don't think I can see all the screens Oh, I guess, I should be looking at over here, no it's good i'm.
Andrew Sanchez: Just vice chatter gold where.
Rebeccah Goldware: The peace with Rebecca go ahead.
Andrew Sanchez: He may not be in that all because he's in an interview.
Andrew Sanchez: Okay afternoon and so he's asked me to sit in for him and provide any updates.
Rebeccah Goldware: Oh perfect, can you do what he was gonna say I know when a we were just welcoming and we're away okay well.
Rebeccah Goldware: When we get to the Marina valley section, you can provide the that update this was going to be as first meeting will see.
Rebeccah Goldware: The next time we meet we'll talk about that, but, in theory, will be in August and so let's go ahead and skip down I we've got Approval of the Minutes we've looked at.
Rebeccah Goldware: The overall structure and i'm trying to follow what other folks are doing, and they have more formal minutes so.
Rebeccah Goldware: I asked rene to take what we've heard he approved and put it into more of a formal minute structure it's still not there, but it's as close as we can get with the content that we've got I think at this point so.
Rebeccah Goldware: I know, everybody probably doesn't remember the content, but we did approve like we can validate that we approved it at that, next meeting, and would it be okay, if you all took action and voted and approved.
Rebeccah Goldware: The restructuring of this or do you want to look at it and we can bring it back at a future meeting.
Chris Clarke: Rebecca my two cents I just bring it back.
Chris Clarke: Once it's restructured.
Chris Clarke: yeah i'm on board with that.
Rebeccah Goldware: OK, so the contents already there.
Rebeccah Goldware: and
Rebeccah Goldware: When they would use and share the agenda, please, and then I guess scroll through the pocket to show the what the what the changes look like.
Rebeccah Goldware: So i'm going to previous versions and go ahead and stop for a second scroll back up a little bit and on previous versions, the membership wasn't listed out the same we didn't have people who didn't weren't able to attend i'm there's sections are.
Rebeccah Goldware: demarcated I guess we're directly and things were put more into paragraph form, instead of bullet form so that's the overall.
Rebeccah Goldware: The content there's no content changes so and you have, I think it's for.
Rebeccah Goldware: For I know it's five months worth of these within the agenda packet.
Rebeccah Goldware: So what we can do is at the next meeting, bring these back for I guess ratification.
Rebeccah Goldware: Yes.
Rebeccah Goldware: Okay cool.
Rebeccah Goldware: updates will go ahead and start with Marina Valley.
Andrew Sanchez: Okay.
Andrew Sanchez: Good afternoon, everyone i'm sitting at for my Vice President, Mr Christopher Sweden and have a few things that i'd like to share with you folks as it relates to marketing and what we've been doing at rainbow valley college so we'll go ahead and start kind of.
Andrew Sanchez: With with some of the bigger picture items um one of the things that the College is doing currently is working to establish a marketing committee.
Andrew Sanchez: Has a formal college committee currently it's a task force and it's led by VP Sweden, but.
Andrew Sanchez: In the near future, as we hire and a new Vice President of planning and development comes on board at Moreno valley College on that committee, and that will rather that task force.
Andrew Sanchez: will be managed by that VP of planning and development with the hopes of developing it into a actual college committee that could handle all things.
Andrew Sanchez: Marketing for the College so that's a one of the things that's in progress at this time and the activities related to that will be dependent on.
Andrew Sanchez: When our new VP of planning development comes on board a couple other things which are more on the ground and we're doing on a regular basis, currently, we are identifying some billboards that we were going to use within the Community in hopes to expand our marketing approach for enrollment.
Andrew Sanchez: we're working with the same vendor that the district office currently leverages that's lamar and they've shared with us variety of billboards which are.
Andrew Sanchez: adjacent to the Moreno Valley.
Andrew Sanchez: region that we could use to market NBC specific content.
Andrew Sanchez: So that's one thing i'm in addition to that, we have our we're well on the way of having our new website launched we're expecting that early fall that the the website development will be fully completed, and we will be able to go live with that and all of that content.
Andrew Sanchez: On in addition to that one of the things that is currently on our current website and will be on our updated website is that many of our faculty they've completed videos which are being marketed as meet your instructor type of videos and these are.
Andrew Sanchez: videos which are being pushed to students, so that they could have a few them and learn a little bit about the instructors that they might be taking in their courses and.
Andrew Sanchez: A little bit about their those details of their courses as well, those will be in the video and the videos some of our instructors have already completed those but we're making a push to get as many structures as possible to complete those videos as well.
Andrew Sanchez: um The other thing i'd like to share with you is that we do have a.
Andrew Sanchez: Number of our existing social media being updated currently with fresh content so often the content comes to us from our instructors.
Andrew Sanchez: Within the programs or within our student services programs and then our webmaster will then use that content to push out various types of social media.
Andrew Sanchez: we're asking that that content be updated for the remainder of the summer term as well as the upcoming fall term as well, so that's something that we should be having pushed out very shortly and that's updated social media content.
Andrew Sanchez: Another project that we're working on currently.
Andrew Sanchez: Is that we would like to have.
Andrew Sanchez: Traditional print media content distributed and the Community and we're going one of the venues that we're going to use, for that is a is a magazine.
Andrew Sanchez: Which is distributed in the rental valley region, I think it's also in all of the inland empire and that's known as the Villa and so we're we're in the process of purchasing some ad space in the Villa which will target, specifically the Moreno Valley.
Andrew Sanchez: region and what we're hoping to do on that is let's have some content developed and then we would be engaged in a six month campaign with that content in that magazine the Villa.
Andrew Sanchez: And then, lastly, the last thing that i'd like to share.
Andrew Sanchez: And that is the theme for academic you're 2122 at the College.
Andrew Sanchez: is going to be known as advancing knowledge and transforming lives and so that's the theme that that we will kind of be leveraging all throughout this upcoming academic year on the College.
Andrew Sanchez: So those are the updates that I have for you, which are specific to mirna Valley, both on the ground and some of the bigger picture items as well.
Rebeccah Goldware: Robert Noel here anything else.
rschmidt: Dr Sanchez you want to mention welcome day that will be back in person and.
Andrew Sanchez: Sure, so the College is currently planning for an in person, welcome to that welcomed as tentatively scheduled for Monday August 16.
Andrew Sanchez: At this time it hasn't been approved, it is with our president's cabinet at the moment, but those are our tentative plans we'd like to do that in person.
Andrew Sanchez: One day event on a Monday, which will not conflict with other welcome back type of activities primarily geared towards faculty and faculty FLEX that are happening later that week.
Andrew Sanchez: We also have decided that we'd like to do that on that Monday to be able to give our students a complete week.
Andrew Sanchez: To come to the campus and follow up on any of the activities that that they would need to follow up on which would allow them to fully enroll and be prepared to our classes, that following.
Andrew Sanchez: That following Monday, so that is what we're planning to do again that's welcome day in person, scheduled for Monday August six.
rschmidt: And then just a couple more things.
rschmidt: tentatively right now the welcome Center.
rschmidt: we're shooting for a.
rschmidt: Community opening of November 4.
rschmidt: And that is with the idea that that event will kick off given week, which is the following week for Moreno valley November 8 through the 12th.
rschmidt: So that will be a big.
rschmidt: big push in the Community for both those events.
Rebeccah Goldware: Sarah Noel to have anything else now.
Noelle Hansen: They pretty much.
Noelle Hansen: touched on everything.
Sara Nafzgar: yeah I think they Andrew captured.
Sara Nafzgar: Everything I would, I would just say we're really excited about the way the website is starting to look, I think it will feel fresh and new and students will be able to navigate it easily and.
Sara Nafzgar: Then meet your instructor is gaining momentum to you that's been a lot of fun so.
Rebeccah Goldware: Well, thank you.
Ashley Etchison: buddy so just a few quick updates, we are similar to mirna valley working on an enrollment campaign to launch for fall enrollments.
Ashley Etchison: Working with our vendor division point is to do a digital social media campaign so more on that later we briefly Alec I think she's here details here.
Ashley Etchison: she's been creating social media tool kits for our campus to use to help promote our program so those have been really successful and really happy with all of them and that's kind of just a quick updates I have i'll probably throw it over to Diana to kind of fill in other stuff.
Diana Meza: I am the only thing that I have going on is preparing for giving week we've had a couple of planning sessions with President green.
Diana Meza: More to come on that, but a given week will happen October 4 through the eighth and we're going to tie with the grand opening for the VOC but i'll have more information.
Diana Meza: Probably the next meeting.
Rebeccah Goldware: Oh, thank you.
Rebeccah Goldware: i'm.
Actually.
Peggy Lomas: wish Dr west of us here so somebody else can share our cc's but i'll go ahead and share our season.
Peggy Lomas: And anybody else can chime in at we're doing many of the things that both verbally and norco are doing but i'll give you a kind of an update and, as you may know.
Peggy Lomas: rcc a signed on with the Cobra vaccine college challenge which is with the Biden administration to increase the.
Peggy Lomas: Vaccination rate amongst college students, right now, those numbers within college students that have had both vaccinations are about 40% those have one doses about 30% so we're trying to reach college students do that campaign.
Peggy Lomas: We have to vaccination clinics has did in the next couple weeks the 20th and the 30th.
Peggy Lomas: So if you know people who have not been vaccinated we're offering both the Pfizer and the Johnson and Johnson vaccine, please encourage them to come.
Peggy Lomas: I would lean towards the one shot it's a lot easier, but if you know people who are interested have them go, we have a website on our website.
Peggy Lomas: The rcc website rcc.edu slash get hyphen vaccinated So if you want to share that they can book an appointment on that as well.
Peggy Lomas: In doing the campaign for that we actually had betting on campus and doing some kind of fun getting vaccinated in the student health services office.
Peggy Lomas: And so it made us start thinking about what we can do with benny so this summer we're going to be doing a campaign in which benny actually goes around to all of the campus.
Peggy Lomas: departments and goes and hangs out with the kids at the children's Center goes and picks.
Peggy Lomas: vegetables from the outdoor plant laboratory goes and learns how to sing or play musical instruments and music so i'm thinking about doing kind of a campaign that leads into the welcome week.
Peggy Lomas: that's a little more student friendly that might be fun and kind of shows them around and the things that they can do in the various departments in a more serious side.
Peggy Lomas: One of our Vice President, Dr Carter pointed out that some of the departments, she actually mentioned international students doesn't get a whole lot of love.
Peggy Lomas: So it's made us think about some of the departments, that we can start featuring so we'll be also doing some video on some features of various departments to get people.
Peggy Lomas: Aware of the services that are provided in the various departments will be creating videos and some messaging about that as well, so that's kind of on the general side.
Peggy Lomas: We are obviously still looking for students stories and in any program features that we can have that will help with our videos and then that would be pushed out social media as well as on the website.
Peggy Lomas: As for enrollment marketing will continue to push astronomy and moment and marketing campaign using outdoor media social media website media direct mail.
Peggy Lomas: We, along with the other two colleges have signed on with the regional CTE campaign for the conversion campaign.
Peggy Lomas: which reaches the students who have applied and did not enroll so the three colleges, we all submitted our list of students within that database and the consultant, is reaching out to those students who their city campaign, which also reaches students that are interested in all.
Peggy Lomas: degrees and certificates, as well as CTE so will be reaching out so, although we aren't personally doing that the consultants will be reaching students in that population.
Peggy Lomas: and the last thing, similar to what Dr Sanchez mentioned rcc does not have a formal Web.
Peggy Lomas: and marketing committee, we have a web and marketing team which we didn't have six months ago, and now we're pleased to.
Peggy Lomas: actually have a group of us, and we all seem to be kind of very close and work very, very well together so Leo pan Liz Gonzalez is now on board and Tony Rizzo.
Peggy Lomas: And I and then along led by Dr West are kind of leading that charge we meet on a regular basis, and actually have office space together and it's been a fantastic team.
Peggy Lomas: What we'd like to do is bring in faculty staff students within that and make a formalized committee that would bring insight to what we do and some kind of guidance and leadership of our work so we'll hopefully be able to do that in the next six months or so.
Peggy Lomas: I think I touched on everything, and I think the last thing in our enrollment campaign is what we've been doing in summer is reaching out to faculty and deans and.
Peggy Lomas: finding out where our enrollment strategies are where we're low enrolled.
Peggy Lomas: and promote and I think undervalue think you're doing that revalue as well and and norco what classes are not filling and as we start leading into the Semester start messaging to students what it is that they can take as well, so I think that's her update Thank you.
Rebeccah Goldware: Thanks Peggy.
Rebeccah Goldware: change anything else to add.
Chie Ishihara: No, not on my end.
Peggy Lomas: Okay.
Peggy Lomas: i'm sorry to hear that ECHO one more thing you did forget.
Peggy Lomas: To mention and she reminded me made me think of it, we are working still on our brand guide.
Peggy Lomas: Right now, the ball is actually in our design teams court we're looking at some modifications to the.
Peggy Lomas: To the logo and they're going to come back with some recommendations and she made me think about that, and if, when we get to that point i'd like to bring you in on that conversation with the brand guide that will be getting it together and making sure we get input from.
Chie Ishihara: Professionals like yourselves Thank you Peggy.
Rebeccah Goldware: that's awesome good I will, maybe, by the time faculty return in August, you guys can have a structure and hundred committee for failure, and it can go through them so that's awesome i'm glad to hear that Thank you and.
Rebeccah Goldware: Chris I assume you're going to be doing the district, update and then you can just roll right into topics for discussion does that.
Chris Clarke: that's fine.
Chris Clarke: cool.
Chris Clarke: And just a couple quick questions all was already presented, thank you all for.
Chris Clarke: Making those presentations.
Chris Clarke: First questions are for Andrew the billboards the church now identifying from lamar are those freeway surface streets.
Chris Clarke: What are you looking at that we.
Andrew Sanchez: Currently work.
Andrew Sanchez: We are looking at billboards which are facing the freeway those are directly adjacent to the.
Andrew Sanchez: To the march military our base.
Andrew Sanchez: it's in that location of the.
Andrew Sanchez: highway.
Chris Clarke: And then, thank you, second question was you mentioned the instructor videos and.
Chris Clarke: How are those being distributed, are you doing that on social media and YouTube or is that something for Class consumption.
Andrew Sanchez: I believe it is a little bit of both we do have those websites i'm sorry those videos accessible on our webs college website.
Andrew Sanchez: i'm not aware, if if our instructors are directly marketing those two students, maybe, maybe webmaster or or.
Andrew Sanchez: fester nascar could jump in and if they know anything about that, but as far as I know, currently it's just being marketed via our website.
Sara Nafzgar: And i've worked a lot on the project.
Sara Nafzgar: it's currently a public facing canvas page so we're collecting those videos or the blurbs or the sample sell-by from the instructors and the EDEN.
Sara Nafzgar: And then we're publishing on the public facing canvas page, which is linked on the schedule page Noel has also been wonderful promoting it and social media.
Sara Nafzgar: We started it in winter so we've done winter spring summer and we're still collecting fall i'll put a link in the chat if you're interested in checking it out.
Chris Clarke: Great Thank you, thank you for that.
Rebeccah Goldware: Chris before you go through one, thank you for that that's I want to look at that.
Rebeccah Goldware: footage I want to give you the opportunity if there's anything I want I think you're the only person who doesn't have the opportunity to speak to from a student perspective, do you have anything to share with us on this mass meeting and beer.
Phillisha Kimbles: Is kind of listening and taking everything in I love the video idea i've done a few of them myself, and so I think they're awesome the videos that have it.
Rebeccah Goldware: Okay, well, we got part of that.
Rebeccah Goldware: When videos or quote.
Phillisha Kimbles: It sorry.
Phillisha Kimbles: Oh awesome.
Rebeccah Goldware: Thanks no i'm glad you tuned in Thank you and I appreciate you coming to the meeting.
Rebeccah Goldware: Okay, Chris nitrogen.
Chris Clarke: Okay.
Phillisha Kimbles: Sorry, can you hear me now.
Phillisha Kimbles: yeah I actually love indie guys organized stuff and everything it's been Nice.
Chris Clarke: Very good, thank you.
Chris Clarke: You mentioned giving weaker so you're doing a whole week.
Peggy Lomas: it's really interesting, we can hear her but it says mute.
Chris Clarke: So just to confirm on giving week.
Chris Clarke: So Marco is doing a full week and the other two colleges, are doing a giving day is that correct.
Diana Meza: that's correct we're preparing for giving week and then.
Diana Meza: yeah and then we'll have.
Diana Meza: it's tentative right now November 10 for the grand opening for the veterans resource Center we were going to do it all, as part of giving week but that changed a little bit we'll have some elements, but the week is what was approved each.
rschmidt: Each school does a week, Chris.
Chris Clarke: I was thinking about welcome day so sorry I said wrong.
Diana Meza: Oh yeah welcome Jay I don't have any information I haven't seen anything come through regarding welcome day I can reach out to more currently.
Peggy Lomas: RC is one day welcome.
Andrew Sanchez: Yes, and for marando valley college welcome day is just one day.
Chris Clarke: Right, thank you for that clarification.
Chris Clarke: Well i'm um as far as the district campaigns and what's going on right now.
Chris Clarke: we've we've talked about this before we have the if I can you can campaign that is now launching it's a video campaign, where we feature.
Chris Clarke: Basically, one minute one minute segments of the.
Chris Clarke: alumni of the year, rich recipients from the past several years we take their video we we we reduce it down to a one minute little segment.
Chris Clarke: And then invite them to come to our landing page to see the rest of the video so far we've created six videos to for each college and those are launching actually as we speak, this week so.
Chris Clarke: Those will be promoted on the social media and YouTube.
Chris Clarke: yeah and we're doing it a little differently we're doing we're doing boosted posts, as opposed to ads.
Chris Clarke: we're trying to drive up our followers on the district site so we're doing doing that.
Chris Clarke: We concluded the summer math Institute.
Chris Clarke: Promotion and so far they received over 900 I think was 960 applications from the three colleges and has turned into about 330 enrollments so far so.
Chris Clarke: that's been moving along and that campaign as far as our social media campaign is already completed.
rschmidt: Just Out of curiosity, how does 900 applicants get boiled down to 360.
rschmidt: enroll enrollees that CAP or.
Chris Clarke: know what happened is a lot of the enrollees were not eligible you they.
Chris Clarke: don't remember all the reasons but.
Chris Clarke: Some of them had eligibility issues that are as far as they couldn't even come to college, so they had applied for the program but they weren't eligible to.
Chris Clarke: To actually sign up for classes, some were duplicates and some were.
Chris Clarke: People high school that were applying that didn't didn't get it that they couldn't do that yet.
Chris Clarke: Or the dual enrollment students were trying to learn that.
Chris Clarke: don't remember what the other ones were but, basically, they were disqualified.
Chris Clarke: Any that qualified beta.
Chris Clarke: But we're also doing the billboard campaign that is going on right now.
Chris Clarke: For both Moreno valley Marco and then riverside has.
Chris Clarke: I think it's like you correct me if i'm wrong, I think it's two freeway billboards and civil service, I think 3D service billboards mega hit that backwards.
Peggy Lomas: And rcc as you're right rcc billboards one static on the 16th through a one electronic on the 91 freeway and then to back to back signs on magnolia and Jackson near the Sherman Indian school, so we have to surface street to freely.
Chris Clarke: That and and riverside.
Chris Clarke: They have been doing the investment from their budget that's the miracle and Moreno valley of both on the billboards at least have been supported by the by the district so far.
Chris Clarke: And we also have a.
Chris Clarke: Newspaper ads that just went out congratulating the seniors and current graduating our graduates, we had a full page for our graduates a half page for the graduating seniors we also did a.
Chris Clarke: An ad in the inland empire magazine.
Chris Clarke: That was directing people to our website and the landing pages and then.
Chris Clarke: We also have a series of ads that we're starting to work on that are the.
Chris Clarke: similar to the summer math Institute, but it's going to feature different groups of faculty by department and again it's just a a YouTube.
Chris Clarke: social media campaign we're trying to start off start off some things with tick tock now and and so Those are all launching.
Chris Clarke: In the next two months.
Phillisha Kimbles: Oh i'd like to add that tick tock is changing, right now, so that's like.
Phillisha Kimbles: People.
Peggy Lomas: felicia we are more than happy to have you help us make some tic TAC videos would love to do.
Peggy Lomas: It you're younger and more expert than we are.
Phillisha Kimbles: i'm sorry my service is a little wonky right now.
Peggy Lomas: that's Okay, we can hear you Thank you.
Chris Clarke: Alright, so if we want to go next into the discussion, the agenda and first on the agenda is the rcc the all.
Chris Clarke: Guidelines and.
Rebeccah Goldware: I get to talk about that I guess that that yay me okay um.
Rebeccah Goldware: So at.
Rebeccah Goldware: it's in the minute somewhere at a previous meeting I we went through and.
Rebeccah Goldware: approved a guideline structure for our CCD all.
Rebeccah Goldware: On Tuesday evening the board took action that opens the CCD all up to the Faculty association, so we need to do some kind of Edit to the structure and it could just be an Asterix that says, this does not apply to the Texas association.
Rebeccah Goldware: But I need some help and guidance on how and what we want to change their This is all discussion we're going to.
Rebeccah Goldware: we're sending you away this time with homework sorry, as the Minutes for the first thing they're CCD all is going to be the second and then items be through he will be addressed.
Rebeccah Goldware: But there's a couple of months will give more time it'll be fine, I hope, and if we need to continue talking about it, we can do that too so on this item, we need to address that recent approval one and two, the other.
Rebeccah Goldware: Frankly it's not Roberts alone to to carry and, as I kept looking at the guidelines ago, this is not fair.
Rebeccah Goldware: So I i'd like to set up and propose a structure that puts principal responsibility at certain principal locations in theory, it would be with the vice chancellor's and the president's they would have at least one or two designees and that's who would then that anything that came through.
Rebeccah Goldware: And then complied with the guidelines that this committee and then up through the rest of the channels, I we take these guidelines so that's the that's the topic at least topic a for discussion, so any comments questions thoughts.
anything.
rschmidt: So it's more more going to be questions for me.
rschmidt: Sure, so.
rschmidt: Will the system be set so that the top three faculty board members if they send a message to decide mech goes out doesn't have to be cleared, or will they still need to be.
rschmidt: cleared on our end.
Rebeccah Goldware: So what the structure will be in a gotta work out some back ends with it, but what the structure would be is those humans would be frankly like you and I right now.
Rebeccah Goldware: And if they sent it or Sylvester or right there's a handful of us that have direct access, so they would become those people, as well as this new structure so presidents, etc.
rschmidt: Okay, so my next question is going to be.
rschmidt: Will it take those so that.
rschmidt: there's no capability for responses to go back into the queue because I see.
rschmidt: People responding and it's going to go into that queue and so the question is a will responses, be allowed to go out be.
rschmidt: Should there be a header on it that says, if you want to reply this message you reply to the author, not to the system.
rschmidt: Three if someone does reply does that mean they get released.
rschmidt: Or does someone like me, have to be the referee and spend them hours redirecting those messages.
Rebeccah Goldware: This is why I do not believe it is only your job.
Rebeccah Goldware: And why i'd like to set up this other structure to answer those questions because some of them I have, I have strong opinion about but.
Rebeccah Goldware: Anyway, right I each campus has its own culture.
Rebeccah Goldware: So part of that is now we collectively decide on those guidelines right, then it goes up to the structure so those humans that each campus then have to comply, so if we decide that there are no reply all stars, the CD all then there's no reply all star CCTV off.
Rebeccah Goldware: Which means all of the people who are now responsible at the College level.
Rebeccah Goldware: To have to not let those messages go out.
rschmidt: Well, can I make a suggestion, instead of using our CCD all that those people have the authority to send the revolver.
Rebeccah Goldware: nc already do.
rschmidt: And the all them why why give them rcc the all access if that's supposed to be for district business, why not just give them the authority to send you the three colleges so reaches every the same audience.
Peggy Lomas: i'll answer that Robert so right now, I believe, each one is so gary's for an example or rhonda since they're at riverside on I have access to revolt they don't have access to right now, we could change it, so I could have valley and norco.
Peggy Lomas: The only challenge with abby is that Rebecca and mark and Chris would never get that message, because the only thing and i'm thinking cta they're pretty unless it really truly is faculty only.
Peggy Lomas: they're going to send it to those three lifts serves other than the fact that we know that Rebecca and Chris have access to those list serves, but any district simply would not receive any of that messaging because district would not be any of those three list serves.
Peggy Lomas: So that's not.
Peggy Lomas: The right they could.
rschmidt: faculty business do they really need access to it.
Peggy Lomas: Now Rebecca answer this question why those messages going to riverside faculty or.
Rebeccah Goldware: You can have your you are asking me a question that I am that I can answer by my opinion but based on the action that took place at the board meeting on Tuesday night.
Rebeccah Goldware: The faculty Association have access to our CC deal.
Rebeccah Goldware: will stop.
Rebeccah Goldware: that's it it's in their contract.
Rebeccah Goldware: So.
rschmidt: Well, going the i'm I mean that's fine with me, the only thing i'm worried about is the reply to messages because.
Rebeccah Goldware: I agree with you.
rschmidt: If i've got to start being the traffic officer and you keep saying the other colleges, you know that's not going to happen.
rschmidt: it's you know it's going to be our office who's going to be the traffic officer who's going to have to say to Sarah i'm sorry I can't release this message can you email guards shields directly, you know or in.
Peggy Lomas: The rubber it's different than it is now right now, they don't know that you've moderated it so if garson something out or if Dr Martin Thornton sends a message out and somebody responds back it's no different than if renee or garth had access to.
rschmidt: Do it is a little bit different Peggy because not everyone gets a reply back for me if someone replies back hey great job I deleted i'm not going to redirect it to the author, I mean i'm sorry.
Rebeccah Goldware: You got it.
rschmidt: So.
Peggy Lomas: there's still do that now right, I mean, even if they had access to it, who would be the one in the pot to say delete delete delete get them out of the system.
Peggy Lomas: me still do that.
rschmidt: yeah if you don't keep that system clean it it bogs down and there's been actually a situation where.
rschmidt: I didn't clean it out for a while and all of a sudden, the system said hey i'm full and it triggered all those messages to go out.
rschmidt: That we ended up being responses to messages that were even a week or two weeks old so you know if you don't Keep it up to date, the systems, not a fail safe, so you know my big concern is the reply all's.
Peggy Lomas: So after you reprogram the system like when you say thanks.
Rebeccah Goldware: To noel's point i've had this conversation, and at least at this point it's not it's not feasible now Bailey and there's some kind of i'm going to say it's a hardware failure because there's going to have to be some kind of shift.
Rebeccah Goldware: From one server to another and that's going to happen.
Rebeccah Goldware: Soon ish.
Rebeccah Goldware: And that may make some capabilities, but the listserv structure that we have apparently will not because Robert has asked this question as well, will not not allow replies.
Rebeccah Goldware: And the only way we could hope to do it is by putting some kind of disclaimer on all header messages, but.
Rebeccah Goldware: I don't know how that gets done.
Rebeccah Goldware: Through the society because everybody wouldn't do that.
Rebeccah Goldware: But I see your point to the reply else.
Noelle Hansen: Is there a way to help them go to the shared inbox.
Noelle Hansen: versus grubbers.
Rebeccah Goldware: If the question to ask.
rschmidt: Well, they don't come to my well they do come to my am about to get notified but they get stored in in the system.
rschmidt: And I have to go and login to the listserv system to remove those emails to reject them or even clear them i've got a login.
rschmidt: You know from my phone if I if I read the is weird too, because if I read the message, before I release it to make sure it's appropriate it doesn't send it to Rebecca and I.
rschmidt: there's some kind of glitch in it, so if I open a message on my phone and then hit the link to clear the message Rebecca won't get a copy.
rschmidt: So nine times out of 10 if i'm out at six o'clock in the evening Mon, the yard and my phone dings because I get special things for those messages and it's got to be cleared if I think Rebecca needs to see this, I need to go in the House login just system.
Rebeccah Goldware: Clear you.
rschmidt: And stuff well there's some them like she does she won't care about this, but most of the time i'm like if I open this she's not going to get the message, so there are some glitches going on that need to be addressed in this.
rschmidt: But the biggest thing that worries me is the reply all messages.
rschmidt: You know I like when someone's named employee of the month, you can email, the person directly you got to reply to the you know the root of all message that says congratulations susie I mean everyone gets that that's on that list serve.
rschmidt: So.
Rebeccah Goldware: People like that.
rschmidt: I mean, and then that's fine I mean, but for our CCD all it's not fine.
Noelle Hansen: mean wonder if there's some.
Noelle Hansen: Some mail handling it has to be worked out with eight it not the Center becomes a dedicated address it's like a no reply, even though it's sent on behalf of someone.
Rebeccah Goldware: else.
Noelle Hansen: And then, it just everything gets dumped you can't reply period, and no one has to screen it you can't reply, if you want to send something out, you need to go through the proper process.
Rebeccah Goldware: Can we make like a like a small working group to meet with it over the summer, so that we can come back to this group with.
Rebeccah Goldware: Some meaningful recommendations and August would that be okay, I mean we can continue to get discussion, but I think Robert and well for definite.
Rebeccah Goldware: To meet with it just to hash out some of the all the these fundamental questions because Noel has given to suggestions, one of which we had followed, but the other one we hadn't, so I think she's gonna have other ideas.
Noelle Hansen: I think that's fine if we're if we're if we're illustrating in over in like there's a problem we need the infrastructure to address, so you know.
Rebeccah Goldware: Yes, Sir cool.
Rebeccah Goldware: anybody else want to join us for this conversation that will probably happen in July.
Rebeccah Goldware: OK, I will come we'll put that together, and then we'll put together some different.
Rebeccah Goldware: thoughts on structure of besides Robert who else could do that to the general point, I think the rest of the guidelines themselves, we were generally okay with in terms of the types of content that would go out and purpose and those types of things I am.
Rebeccah Goldware: That go ahead.
rschmidt: Well, so this just is only for the Faculty association CSC.
Rebeccah Goldware: CA is in the middle of negotiations I can't speak to that.
Rebeccah Goldware: So relative to the Faculty association we we could just put an Asterix that say this does not apply to them.
Rebeccah Goldware: Because I don't know if.
Rebeccah Goldware: it's a better than.
Noelle Hansen: Is it specific positions within the Faculty association, so will want it to look like only these people who are.
Rebeccah Goldware: You know, we ya know we can have them designate.
Rebeccah Goldware: So what it says is.
Rebeccah Goldware: I can keep it open something like official communications so in theory that comes from the Executive Committee right, so they whoever is designated and right now it's Emily who releases the Minutes and even though I think the last that came from.
Rebeccah Goldware: rhonda obviously so there would be a couple and I don't know if it would be the entire Executive Board, that would be a conversation we would have with them, and they would take 234 people who would be able to release these communications, but structurally.
Rebeccah Goldware: The way that the.
Rebeccah Goldware: It just as one line, they will have access for that means we can't bind them to our structure.
Rebeccah Goldware: Food that's why i'm thinking just an Asterix that says, this does not apply to might be the quick exit.
Rebeccah Goldware: For just closing that door, making it a non issue.
Noelle Hansen: dude do you want it to be something that could be future proof based on any changes that come up in possibly future negotiations where that goes away or something like that.
Rebeccah Goldware: Okay understand the question.
Noelle Hansen: And so you know it doesn't apply to the Faculty association, you know, based on their current you know agreement.
Noelle Hansen: So special modify special dispensation for posting to our CCD y'all may be given to the Faculty association or the or CCA based on their current contract.
Rebeccah Goldware: Okay, it makes it more generic and puts it in the body of instead of exempting it for the current.
Noelle Hansen: Never changes.
Noelle Hansen: Okay doesn't have to be revisited every single time.
Okay.
Rebeccah Goldware: Okay.
Rebeccah Goldware: anyone else.
Sara Nafzgar: don't know how many have access to use the listserv but in addition to changing the infrastructure can we try to change the culture, with some kind of.
Sara Nafzgar: notice like Robert was talking about that that this is for outgoing messages only any replies will not be received That way we start to recognize this unwritten rule.
Sara Nafzgar: And the the function of it, and then we recognize that, if we intended to say congratulations, or whatever it is that person will see it and will start to know that, and maybe there won't be so much clutter.
Rebeccah Goldware: yeah well i'm wondering if both setup that new wireless mentoring if it's a non reply I get it has the and.
Rebeccah Goldware: It gives it a nicer a softer tone at the top beforehand, I just don't know how we get people to put it on the message before they release, whatever their notice.
Rebeccah Goldware: Do you do you know what I mean.
Sara Nafzgar: that's why I was saying, I don't know how many people have access, but if it's a handful, but I have no idea I have no frame of reference, if it doesn't.
Sara Nafzgar: say when you use our CC.
Sara Nafzgar: deal, please attach this as a foot or something like that.
yeah.
Rebeccah Goldware: I wonder, employee okay.
Rebeccah Goldware: Well, after think about structure, how we can accomplish that.
Rebeccah Goldware: Okay.
Rebeccah Goldware: Anything else on rcc do.
Rebeccah Goldware: there's the general structure that will come back on the content, so if anybody's got questions on content, we might as well review it.
Rebeccah Goldware: And we'll look at the approval process based on primary does does that work primary areas within the Vice Chancellor and or presidents and then they can designate.
Rebeccah Goldware: Based on their principal groups is where I was thinking structurally does that sound generally Okay, for us to continue to build out for August or.
Rebeccah Goldware: Is there a different recommend recommended.
Rebeccah Goldware: path.
Noelle Hansen: I think that's fine okay.
Rebeccah Goldware: cool.
Rebeccah Goldware: I get to be quiet again Chris your turn.
Chris Clarke: Okay um, thank you for that enlightening discussion was good.
Chris Clarke: Well, maybe confusing but also enlightening and the next thing we want to talk about is.
Chris Clarke: The publicity request form, I think that's a little out of order with our.
Chris Clarke: agenda but that's The next thing we want to discuss is the publicity request form.
Chris Clarke: mark is going to talk to us about that, and my my apologies, I left out some of the marketing campaign that we're doing because we already.
Chris Clarke: We already finished, or we already finished preparing it all and it's already going out so i'm going to have mark address that a little bit too we have.
Chris Clarke: ads that we're doing with a company called univision that are all in Spanish, we have ads that we're doing with a company called intercom.
Chris Clarke: Actually, they used to be called the inner Comments like we've gone through two iterations since then, and we have radio ads going out on I heart radio and some of the local stations, we also have postcards that we're preparing.
Chris Clarke: That will be going up shortly, and we have several email blasts that are going out to the populations in norco and Marina value so.
Chris Clarke: i'll let mark address that a little bit more, and then we want to talk about the publicity request form we've talked about the boost publicity request for in the past and.
Chris Clarke: and
Chris Clarke: The form itself kind of a little convoluted because we started trying to add in things like photography copywriting.
Chris Clarke: More of the task side of it, instead of the request side of it.
Chris Clarke: And so we've we've actually gone back and simplified the form, again we want this to be very easy for the.
Chris Clarke: person requesting the publicity and then, once the publicity is requested, then our team goes through, and assigns photographer writer designer whatever is needed to fulfill those requests.
Chris Clarke: But so we've simplified that a little bit more talk more about that, but first let's go over some of what we're doing with univision I heart radio in the.
Chris Clarke: Inner COM, if you would mark sure.
M Knight: This week.
M Knight: Radio ads are running on 99 one kg GI through I heart radio and.
M Knight: They are also on there screaming there through their web based or APP based streaming service so anybody in the in the area will will see ads from from us if they're streaming on those plot on that platform.
M Knight: Also.
Peggy Lomas: i'm sorry i'm not only the valley, or is it rcc D.
M Knight: The.
M Knight: The radio ad is is all call it basically addresses it from the district because there's.
M Knight: We can GEO target radio and that there, so it goes to it basically says, you know your rcc D colleges Moreno valley norco and riverside city college are here for for you go to their ears are URL to find out more information.
Peggy Lomas: there's a clickable link that they can be on I heart and they can click it and it sends you back to the district page.
M Knight: If it if it's through the streaming one on the on the over the air is just read it, the URL is read as part of the as part of the APP.
M Knight: I think it's you've done that, before.
yeah.
M Knight: as well, so.
M Knight: And then.
M Knight: We this week a as Chris mentioned email blasts have gone out those are targeting.
M Knight: Residents within the Moreno Valley.
M Knight: The cities in the Moreno valley college area and cities in the norco college area so.
M Knight: And zip codes of all residents in that in that area that.
M Knight: Basically, just promoting.
M Knight: and encouraging that that it's not too late to sign up for for summer classes norco colleges, you know come join us at online at for for summer school or at either norco or Moreno Valley, based on their their location.
M Knight: And then, in two weeks a another one kind of a follow up or, but it will that will be sent out.
M Knight: With the focus of registering for fall.
M Knight: And then, as I think, as Chris mentioned earlier we're working on all of the video campaign with if I can you can with a number of former alumni or with former like alumnus of the year.
M Knight: recorded videos and.
M Knight: That will be going out on social media and promoted on on the website as well.
M Knight: And then the, as you mentioned univision is our ads and targeted and in Spanish to Spanish speakers within our region.
M Knight: So is there any other questions on on the current planned campaigns.
M Knight: from anyone before I move on to.
M Knight: To our publicity request form.
M Knight: Okay let's let me go.
Noelle Hansen: One one quick question is um since I know that NBC has given access to.
Noelle Hansen: One of the vendors for the district campaign are we able to have any outcomes shared with us.
M Knight: Absolutely, and I will.
M Knight: Let me get get that and I believe you can get you can let me confirm it, but you should be able to get access to they have like a dashboard that has.
M Knight: yeah all of that that done so I will i'll check with with our REP and see if they can give you direct access to.
Noelle Hansen: To that right yeah I think it's great that that you know, a half of that work is is you're doing all that work, and I would like to know, like what's actually happening, though it's nice to see.
M Knight: Absolutely that's part of the that's part of the whole strategy is to get is to be able to get the real information as to how the campaigns are performing.
Noelle Hansen: Okay, thank you you're.
M Knight: Okay, was there any other questions or comments or anything.
M Knight: All right, well as in one of our previous meetings we did go through kind of a publicity requests or a.
M Knight: fairly detailed form or request system that we were that we were working on it once we kind of looked at it, it it kind of became obvious that it was it was trying to do.
M Knight: A lot of different things, and maybe got a little bit too too detailed and too too big, so we we intentionally took it back to to a very we simplified it basically to use it as as a way to initiate for users to initiate.
M Knight: A this this publicity requests to be made, but not not having to go through and kind of try and.
M Knight: identify whether they need photography whether they whether what how things are going to be, this is a very just a very simple one page request form.
M Knight: That says yeah I have something that i'm going to need that i'm going to want to send out here's some of the basic information once we once that that's you know.
M Knight: Once they give us some of the basic stuff we, we will then work with with the request or two to figure out exactly what needs to be done, how we can.
M Knight: fulfill the needs of their request and whether that is no, you know things that don't have a cost associated meaning.
M Knight: Putting something on social media or on a website, or just writing a press release doing things or sending a newsletter or or or something at the other end of it being.
M Knight: A large printed and distributed mail campaign or a full social media or billboards or anything like that so.
M Knight: The the form is is basically just a starting point and we'll we'll use that to to get the ball rolling.
Chie Ishihara: Mark I have a question.
Chie Ishihara: Yes, if I may um this social media is our own i'm rcc depot it's not a paid social media.
Chie Ishihara: it's the one that we own the account, but we are.
M Knight: The what they're what i'm sorry i'm not sure what the question is.
Chie Ishihara: When you say social media in any sense no cost So are we talking about the school the district owned social media accounts that they can post information on.
M Knight: Yes, either in the net could be depending on what what the subject matter is or the area that it's going to be, it may be appropriate to do it on the district, and the College.
M Knight: Okay, we make work with with some of the student services and and share it or work with with them.
M Knight: To promote it out through whatever various social media channels are the most appropriate but yeah when when we're talking about no cost, this would just be sharing something.
M Knight: let's say a good example would be the the the vaccination clinic Okay, we can we can share that on on all of our websites and social media at no way without any cost if if there was a need to promote something.
M Knight: wider or there's there's there's a program that has money that wants to to utilize a to try and reach a broader audience or to try and.
M Knight: Either recruit recruit or whatever the goals are we can use if there's funds available, then we can do that in more of a paid campaign, but we're trying to you know just distinguish that there are no cost alternatives.
M Knight: As well as ones that that can be used for with funding.
Chie Ishihara: I wonder if it will be useful if there's an attachment and give a really, really short descriptor of if this is what, if this is your need maybe this might be a better option for you like if you're trying to announce.
Chie Ishihara: Mark what you just said about this more serious nature and depending on who you're targeting it might be email might be better for you or if it's a.
Chie Ishihara: club activity, maybe social media might be easier for you and then maybe give a little bit of a like a visual idea of how it would look.
Chie Ishihara: Because I wonder if that if you do I think there might be less work on the back end of trying to explain to every people that every person that requested.
Chie Ishihara: What are you doing it for what's the function, you know what's what it entails and it's so much more explanation on the back end, I think.
Chie Ishihara: i'm just thinking out loud, I thought it might.
M Knight: Be or your your your are you saying that having like either examples of.
M Knight: The best.
Chie Ishihara: The best best uses best choice for whatever activity you're trying to do, will most likely be this and here's how.
Chie Ishihara: This this would look, you know the social media will look like this website will look like this if you were to use this.
Chie Ishihara: And a little bit of an explanation sorry I do that in my class so just so that everybody knows the differentiation between what these platforms are and what they use it for what purposes.
Chie Ishihara: So I thought, if it gives them a little bit of an idea, it might be, it might be useful for them, but it's also less work for you in the in the department in the long run.
Rebeccah Goldware: Right, we could do um send us what's either in your syllabus or your class or I don't want to recreate the wheel.
Rebeccah Goldware: And you've already got something can you send us what you got.
Rebeccah Goldware: And then we kind of repurpose it for what we're what we're talking about here.
Chie Ishihara: I don't have anything with it, this is usually my part of my lecture.
Rebeccah Goldware: Okay.
Rebeccah Goldware: I see what you're saying.
Rebeccah Goldware: Is this floor yeah that's fine I understand you're talking about um well we'll play with us a little bit we kind of want to keep it work, this is going to be a syllable form at the end right.
M Knight: So some point, yes, yes, it will be will be we got soon it'll be a syllable PDF and then.
Rebeccah Goldware: OK.
M Knight: The next the next iteration would hopefully be a web based, one that will that will fill into a into a database.
Rebeccah Goldware: Okay, let us and we'll we'll play with this, I.
Rebeccah Goldware: can see where you're.
Rebeccah Goldware: Where you're going with us.
M Knight: ya know and i'd like you.
Chie Ishihara: To help me with that too yeah.
M Knight: I do, like the idea of giving giving some example you know just just examples of here's here's here's, what do you probably are you looking for this or that.
Chie Ishihara: Yes, yes.
Chie Ishihara: sure.
M Knight: Thank you.
M Knight: Sure sure thanks any other questions about this, this form.
Sara Nafzgar: The question is, for Mr request that content.
Sara Nafzgar: second step, then that you request that it's been posted on social media, for example.
Sara Nafzgar: This form, I see date needed, but do we may be wanting like preferred start date stop doing we're proposing or is that a whole separate step.
M Knight: That would be that would be probably step two and that could be in the you know, give a fairly generic area for description I.
M Knight: You know what we're looking for is, I have an event on this particular date either you know we need something by you know, a week prior in order to do we'd like this to be done with it.
they're.
M Knight: going to be as.
M Knight: Flexible and usable for various purposes, what.
was the point.
Peggy Lomas: i'm just looking really close at this, it says no cost promotion press release and then it's got a superset one fallacy one.
M Knight: down at the bottom I just this publication of a press release is not guaranteed, meaning that we can send it out, but we can't guarantee that the that any media network picks it up and i've.
Peggy Lomas: Spent Robert said that he works for the paper and so he can get that to us, no matter what right Robin.
rschmidt: Oh, I can do what.
Peggy Lomas: guarantee publishing on guarantee i'm just kidding okay now, I see the two and the two.
M Knight: All both will be routed to Robert so that he can guarantee that things.
rschmidt: When when they add recommend, though, is.
rschmidt: they're encouraged to provide at least a starting point, so I would do social media Twitter, you know hundred and 44 characters so they don't submit 250 characters and expected to put on Twitter.
Nothing.
Peggy Lomas: or nothing and then expect us to write a form.
rschmidt: Right and because you kept saying real you know.
rschmidt: I forget what the word you use a general I wouldn't make a general they gotta tell us what they want, and they need to provide the information.
rschmidt: Because otherwise it's gonna be back and forth.
M Knight: Well then, that's what you know, maybe add add some you know, please be detailed in your description of what you what you want, and the content that you're looking for.
Peggy Lomas: That was put something like recommended message and then they're going to recommend what message we boast.
Okay.
Peggy Lomas: And then, if we don't like it we revise it, but at least a starting point.
Peggy Lomas: And then, again as i've always thought if they want social media, and I know it's different when you're at the district level, because you have the designers.
Peggy Lomas: But they'll send you an eight and a half by 11 flyer you know, do you know good, so the question would be are they submitting artwork with this or is artwork going to be created by a designer who has the town.
M Knight: Either way, it's probably.
M Knight: We have situations where both are both happens so.
Peggy Lomas: And then just say no say on there anywhere to add or food the attachment.
rschmidt: And then 72 hours isn't enough if it's a media media release because of its for an event or something some newspaper, like the press enterprise it's got to be like it's got to be probably seven to 10 days in advance.
Peggy Lomas: And then the question is, are we writing it are they submitting I can't imagine they're going to submit a news release to us, so I gotta be time for writing and then publishing.
M Knight: Okay, now that that we can make those Robert can you just send me that the what you'd recommend how that how that should be you know, please provide seven to 10 days if.
rschmidt: Why it's gotta be it's got to be closer to 10 days, because it's you know it back and forth takes a day or two, and then you know art and then this to send it off to the media, I mean.
rschmidt: I mean market cost is constantly saying if you're having an event it's gotta be set at least seven days in advance.
rschmidt: Because a lot of stuff just goes in the Community calendar and only runs.
rschmidt: I think, once a week on Thursdays, I think.
rschmidt: So it's really got to be like 10 days if it's an event, if it's a newsworthy deal that's different but it's an event that they're doing want publication, for it needs to be 10 days in advance.
rschmidt: If it's if it's a news release because somebody won an award or something those you know 72 hours is enough, but if it's an event it's got to be 10 days.
Chris Clarke: Okay, so.
Chris Clarke: Thank you, mark for saying that and we appreciate the input and we'll bring this back to the next.
Chris Clarke: Committee meeting with final touches and we've made good notes of what ideas have been expressed so we'll go ahead with that.
Chris Clarke: And if you have suggestions, please, please send them to me or to more.
Chris Clarke: On the.
Chris Clarke: So the next thing we want to go over is the what we've been calling the rcc the writing style guide, that is a.
Chris Clarke: That may not be the name the final name that we come up with so we've played around with some different ideas.
Chris Clarke: we've taken what has been done by the district in the past and we've updated it with current ap style changes and modifications Roberts been working on that document so we're going to have him present that and.
Chris Clarke: Like I said, this is a work in progress so it's not it's not been approved or anything that way we've.
Chris Clarke: Simply put it out there, that this These are the things that we're considering.
Chris Clarke: And we want to get your input on other things, and we ought to add to it.
Chris Clarke: Or, if you think it's too much, we just need to go through, and say yeah, this is what we want, or we want more than what we had so Robert if he goes through that.
rschmidt: Can you bring it up.
rschmidt: Sure, so I think it's important to understand that this is a journalist style writing guide this.
rschmidt: Every newspaper in the country radio station, they all fall what we call ap Associated Press writing guidelines and so that's what we based this off of when I moved over from athletics media relations to district is we we.
rschmidt: The instruction was to go through the ap style book, which is about that thick and identify the things that would.
rschmidt: be a constant in our writing so, in other words we don't use doctor no newspaper in the country will use doctor if you're not a medical doctor they use PhD ED ED.
rschmidt: And, and I think it's important to understand why this is important and it's really become more and more important as me as media outlets have shrunk because what we're finding now is many of the information we send gets cut and pasted.
rschmidt: I think if you were to go away from this, I think we would see a drop off, especially not so much with the press enterprise, because they still have reporters that will.
rschmidt: Take stuff rewrite it for their their case but more the weeklies and stuff i'm afraid that if we go away too far from this.
rschmidt: We won't meet their standards and so instead of cutting and pasting using information they'll delete the information, so I personally think it's important to follow, at least as close as we can ap style guidelines.
rschmidt: And so, this was actually started under Jim parsons before he left the district and.
rschmidt: It basically just goes through, and lays out.
rschmidt: Things so The other thing was at the time to the upper district manager management wanted it to be centralized so that.
rschmidt: So that everything that was generated across the district was the same you know we didn't have people.
rschmidt: capitalizing district, and then one school will do district, with a lowercase T in So these are just some of the things that.
rschmidt: In our research with Jim parsons that we went through and identified as issues one thing in this district is everybody seems to love exclamation points.
rschmidt: Still can't figure out why, but people in this district just love that freakin shift number one button, you know, and you get things with two and three exclamation points and that's that's not the way it should be that so um.
rschmidt: So if you go through this and i'm not going to go through everything if you go through it we basically went through the ap stylebook and pulled out, things that pertain to us.
rschmidt: And that's what this covers, and it was just done in order to.
rschmidt: provide a clear path for some standardized.
rschmidt: Writing and that's really what it is.
rschmidt: and so forth, so.
rschmidt: What I do is ap will put out a Bulletin usually.
rschmidt: If they have a change they'll send out a bulletin, I signed up for their bulletins and you know i'm lucky if I get one every probably three months.
rschmidt: So the last one, they just changed to things and now Internet now is no longer a capitalized lowercase side unless it leads up to sense.
rschmidt: And African American is no longer hyphenated but two words and so that's been their biggest changes and both of those affected us, so I updated that here in this document.
rschmidt: But like I said it's just it's something that you know I monitor through the ap style book and I updated as as needed.
rschmidt: And, to be honest with you, I you know this isn't something I expect faculty to know or even administrators to know I really think it's more for our department and.
rschmidt: To ensure that our stuff does get picked up.
rschmidt: And is useful to the end user that's that's my feeling.
rschmidt: I mean i've i've had mark and a few other people I send our stuff to and and their comment is i'm so glad you fall API can just copy and paste this and use it as is so I think there's some benefits to.
rschmidt: Falling a style and you know we're starting to see people with the phone number style that you know start using periods between and things like that so.
rschmidt: that's really about it.
Rebeccah Goldware: I know, President me understand really wants to use the dot now the dash so.
Rebeccah Goldware: That is not why we are bringing a site, important though so Robert appreciate all the work.
Rebeccah Goldware: That you get on this.
Peggy Lomas: guys want to put a period after Doc.
Peggy Lomas: hmm does not like to put a period after Dr.
Rebeccah Goldware: The abbreviation yeah.
rschmidt: Why wouldn't you.
Rebeccah Goldware: Robert and your APA style.
rschmidt: Sorry, but if you abbreviate something you put a period.
Rebeccah Goldware: Any other comments on the on the right, a guide.
Renee Vigil: For ap I your agenda.
Noelle Hansen: I put it in chat but the writing style Guide has at least on my end help provide a framework and a reason to say no.
Noelle Hansen: And to rephrase and if I didn't have that I know I would get a lot more pushback so having one is hugely important.
Good.
Thank you.
Rebeccah Goldware: Anything else.
Peggy Lomas: small thing and it's only made me think about Dr Anderson he loves to use the Oxford comma, and I know we've never changed that when we.
Peggy Lomas: Not that's not a joking one that's when the i've always used, and I wonder what opportunities we have to say, can we change the style guide and Nasir Connor is the.
Peggy Lomas: Peggy comma Robert comma and Diana so it's that extra comma before the and that's the Oxford them so i'm asking what are the chances are that we can add that to our style guide, or is there a discussion as to why we should.
Rebeccah Goldware: I think there's a great reason to add it, which is in the event of a lawsuit that extra comma is very important, which is why lawsuits and payouts change, depending on whether that commerce or having grown up with an attorney and not oppress writer.
Rebeccah Goldware: My opinion probably changes depending on once I came so I say that is my opinion.
rschmidt: But you got to understand, an Oxford comma is only used if you're doing a list of.
rschmidt: Of really nouns So if you or the only other time you use it is if it's if it's more than three words or more so if I say hey.
rschmidt: See i'm blanking out, but you know something something and something something.
rschmidt: And something something you'd use the comma before the last and because you've got a longer sense and you want to give the reader a chance to pause and stuff But what if you're just doing a list get eggs milk jelly peanut butter.
rschmidt: You don't need that last comma before and it's like seeing an and peanut butter.
rschmidt: You know, and you got an in the whole reason that started, and this goes back years but in journalism, the whole key is less characters.
rschmidt: more room for ad space and and i'll be honest, we when I worked at the press enterprise.
rschmidt: I was joking and saying I don't get what's big deal with a comma, and the editor took me aside at like 1230 in the morning and he said, Robert listen, so he ran a story and put in all the commas.
rschmidt: And there was like 10 in in like a four inch story and that made that story like almost four and three quarters inches now he said now three quarters inches doesn't sound like much.
rschmidt: But when I can sell that three quarter inch for an ad now you're talking a lot of money so that's really how it all progress through the journalistic standard was they wanted to eliminate that comma.
Rebeccah Goldware: For space it's about the buck I don't I can't support that too, I, like the calm I can't get rid of the comma for a buck.
rschmidt: And the comma drives me crazy.
Rebeccah Goldware: Sarah anything.
rschmidt: Because when I read it now, I read jelly peanut butter and and peanut butter yeah it just drives me crazy but.
Rebeccah Goldware: When you eat peanut butter don't you just keep going at it now okay well.
rschmidt: You know.
Rebeccah Goldware: Well, well.
Rebeccah Goldware: we'll bring this back, but please review it.
rschmidt: I mean you can comment option, I mean.
Rebeccah Goldware: Peggy added in have I guarantee you gregory's going to want to see this document.
Rebeccah Goldware: or mad the doctor.
Peggy Lomas: For the record, I am.
Peggy Lomas: And I hate to say it, I have been doing it because my President says he wants it and and i'm sure that's our norco got their own style guide.
rschmidt: Well then, quit sending me your stuff.
Peggy Lomas: There should be an exception, you can use this or you can not it's your choice because, just because Robert says he doesn't like it is not the way i'm going to talk to my friends.
Rebeccah Goldware: And that's what we that's why we have to come to some level of.
Rebeccah Goldware: Consensus so maybe maybe it's the yes and it's.
Peggy Lomas: so great.
Peggy Lomas: Well that's.
Peggy Lomas: That was one example of maybe Robert at least bend a little bit I know how difficult that is that i'm sure there's more.
rschmidt: With.
Peggy Lomas: every dollar.
rschmidt: Every call you can do what they want, I mean we've already seen that seen it started to split off with norco they're they're doing their own thing there.
rschmidt: Dr like you know they get an extra dollar for it if that's what your college wants to do, I mean i'm a classified employee it's not it's not my decision I mean it's this isn't my decision.
Rebeccah Goldware: i'm just I know it's not your decision that is.
Rebeccah Goldware: purposely way we are going through this to formalize this document.
Rebeccah Goldware: So this is the opportunity in a participatory governance setting for feedback to come in, because we've been working off of this document that has not technically gone.
Rebeccah Goldware: all the way through the process so that's why we're hitting all of these items so.
Rebeccah Goldware: we'll bring this back, we want any feedback from this group we're going to send it out at the end with all of these other documents and so people can provide feedback at the next August, maybe we'll have another discussion on this.
Rebeccah Goldware: So, Chris.
Rebeccah Goldware: Well, real quick.
rschmidt: Let me ask the question then is if this goes through all the processes.
Rebeccah Goldware: yeah.
rschmidt: Does that mean everybody follows it or does that mean every college can create their own style guide.
Rebeccah Goldware: In theory, they are bound to they would be bound to whatever we approve and then they can play within the structure there they're below.
Rebeccah Goldware: Certain things that would just be.
Rebeccah Goldware: What would it be against and.
Rebeccah Goldware: Then they can play with that if it's not a yes and, in theory, no.
Peggy Lomas: Do we have narcos and this side by side, to see what is different, so that that can be a discussion.
Rebeccah Goldware: Because if know in theory that's that's what we need the norco folks to do we need the rcc folks to look at it from your perspective.
Rebeccah Goldware: I don't expect you all to where the district at we already, we have the district cat it's the draft that's coming to you.
Rebeccah Goldware: Right, so we want feedback on this and President Anderson has a perspective on this, he wants a.so he's he wants that consideration put in if nobody has a problem with it, maybe it's a yes hands.
Rebeccah Goldware: Maybe it's not that only does Maybe you can have your business card with Dr dashes but you can't mix them right like, then, that becomes the question, there are some questions that then have to get answered.
Rebeccah Goldware: fair.
Rebeccah Goldware: Okay, so the writing guide or come back again a collective email will go out with with all of the homework items, and these are all be discussion items for August, so the agenda is basically going to look the same.
Rebeccah Goldware: Price you want to try to cram anything i'll send in the next six and a half minutes.
Rebeccah Goldware: Yes, okay.
Chris Clarke: renee did did these documents are to get sent or we need to read some.
Rebeccah Goldware: Know resending everything post with.
Rebeccah Goldware: Her everybody has it.
Renee Vigil: Chris are attached to the actual appointment, so if Members need a reference it's always attached to the calendar appointment, so we can read some things out as needed, let me know.
Chris Clarke: Alright, so.
Chris Clarke: keep in mind that what we're trying to do with these guidelines is set minimum standards for the whole district if we once we publish these months, we all agree on these standards then.
Chris Clarke: Excuse me, I went to chipotle a for lunch.
Chris Clarke: The.
Chris Clarke: I guess my Dr peppers arguing with the burrito so.
Chris Clarke: So this becomes the minimum standard things can be added to it by college, but if they start violating what's in the district style guide.
Chris Clarke: And then that's that's where we run into problems, because when they send it to us for editing when they put it into a news release that they want to go out, we will then mark it up and.
Chris Clarke: and send it out following the style guide so that that's where it comes down to we want to make sure this is applicable to all.
Chris Clarke: The.
rschmidt: In just real quick so Rebecca you had mentioned the business card for like Dr Anderson business cards aren't covered under the style guide there in the branding guide.
Rebeccah Goldware: Peggy Mr wind down.
Chris Clarke: So one thing to remember is and that's one of the things we're thinking about changing the name, maybe we should call it an editorial died or a public.
Chris Clarke: Public writing guide, we know that the professors are not going to follow our.
Chris Clarke: Business professionals are going to continue to use MLA.
Chris Clarke: Political science Professor is going to continue to use to Arabian or APA.
Chris Clarke: Social scientists will probably use APA and journalists, will continue to use API so.
Chris Clarke: What we call this we'd like your suggestions on that as well.
Chris Clarke: But we'll send out the documents track changes mark what you want, put in notes and we'll go through and Compare that to the best practices and we'll get to the next version of it when we meet the next time okay.
Chris Clarke: i'm going to share this last document just real quickly.
Chris Clarke: mark has done a good job of going out to different colleges and looking at different social media guidelines that are being used throughout the industry, if you will.
Chris Clarke: And we've assembled those into this three page social media guidelines, we believe that this could be.
Chris Clarke: improved upon.
Chris Clarke: we're thinking of this as a first draft draft of the copy or text.
Chris Clarke: But it could very well include images, it can include examples.
Chris Clarke: We want this to go along with with the style guide and with the branding guide with actual helps to people to be able to to use this.
Chris Clarke: As standards for social media so we've.
Chris Clarke: we've written this up and included things from the other colleges have looked at what mvc had done.
Chris Clarke: And this is the document that we've come up with so far, again, this is a draft of the text only at this point, so please feel free again on this one, to mark it up.
Chris Clarke: Add your suggestions add comments on what you'd like to see in it, this will be our document that we will then pass on to the.
Chris Clarke: dsp see and the Cabinet and the Chancellor, and then the the full Board of Trustees to say that these are the guidelines that our district are going to follow when we talk about social media so.
Chris Clarke: there's probably lots of things that we have not considered yet in this that need to be included and we'd like all of you to help us with that if we're going to incorporate these into the.
Chris Clarke: The August meeting, might I suggest that we get any changes to both the social media guide and the writing style guide get those back to renee or myself, by the end of July, so we have a month that I have to work on this.
Chris Clarke: But if you get those back to us by the end of July, then we'll have a week or two to pull it into the document and then have a new one, for us to review when we meet again.
Rebeccah Goldware: And we'll do an update for the August meeting and then we'll do an update after the August meeting, so I know scheduling right now, maybe difficult so i'm going to ask Grenada look at some dates.
Rebeccah Goldware: Post faculty return when we can get something together so we'll start now doodle poll or survey monkey whatever she sends out.
Rebeccah Goldware: And and we'll get as many folks as we can get scheduled and we'll send this information out, probably in the next week or so, knowing that some of you won't necessarily be able to look at it until you get back and and we'll we'll take feedback across the.
Rebeccah Goldware: The next 16 weeks and then go through another iteration in August for discussion again for the collective goes from for the Minutes, all the way down through.
Rebeccah Goldware: The items Christmas finished going through does that not work for everybody.
Chie Ishihara: A question, if I may.
Chie Ishihara: yeah i'm Chris I haven't looked at it very carefully so i'm not sure if you had already included in here any kind of language saying, if there were any.
Chie Ishihara: let's say issues with any of the platforms, whether it be political affiliations, or something or maybe a tempering of you know, like a hike hacking or something that was well done, that that we will not use a certain platform as a calm, as a district.
Chris Clarke: We have an address that let's make that were the first suggestions that we got oh.
Thank you.
Chris Clarke: yeah, in other words if trump isn't allowed to use it, we won't use it either, is that.
Chie Ishihara: well.
Chie Ishihara: There was, I know, that was a joke, but.
Chie Ishihara: There was another case in there's a popular platform called line that everybody in Japan, and I think South Korea also uses it, but there was a hacking by the Chinese that Japanese Government, who was monitoring of.
Chie Ishihara: The travelers during this covert time that go to Japan, there were supposed to be contacting those traveler through line, but as a government they decided not to use it.
Chie Ishihara: It just in case so that had changed the whole the populations usage of the line as an official platform that companies were using.
Chie Ishihara: So that was just study just came to my mind, because that.
Chris Clarke: was helpful.
Noelle Hansen: One last request we had at the previous meeting we had templates that you drew up for each of the colleges, based on the list serves I don't think that those were ever sent out.
Noelle Hansen: And I wasn't able to find them on tape and so, if I could get a copy of that because I need a physical thing to actually have VP sweetened take it to cabinet.
Noelle Hansen: In order to consider.
Rebeccah Goldware: will include the dress that we've got it gone through on the college's somewhere, then they can send us the updated version but yes will include those things and often yeah.
Rebeccah Goldware: Anything else for the collective.
Rebeccah Goldware: awesome appreciate all of your time and have a wonderful summer and we will talk again in August, if you need us, we will be here.
Phillisha Kimbles: Happy summer.
Rebeccah Goldware: ice.