Rebeccah Goldware: Thank you.
Rebeccah Goldware: So now we'll call the meeting order and go ahead and move on to the approval of the Minutes
Brady Kerr (he/him): emotion.
Rebeccah Goldware: Thank you Brady.
Second.
Rebeccah Goldware: Thanks Peggy.
Rebeccah Goldware: Any.
Rebeccah Goldware: Comments questions.
Rebeccah Goldware: If not, I will call the question and I guess i'll ask for any opposition or any abstentions.
Rebeccah Goldware: oliphant staying.
Rebeccah Goldware: Quiet group, we have abstention anybody else.
Rebeccah Goldware: Otherwise, I can take this as a collective affirmative excellent Thank you.
Rebeccah Goldware: And let's go into the updates and then we'll move on to topical discussion so we always do alphabetical order with the district class, so if that's okay we'll go ahead and continue to do that so Marina Valley, you are a first.
Rebeccah Goldware: Okay, Robert side here.
Rebeccah Goldware: i'm Sarah.
rschmidt: i'm.
Rebeccah Goldware: right there you are okay.
rschmidt: i'm sorry it was focused on fixing something what.
Rebeccah Goldware: Okay, Robin Roberts working on a press release for me he's multitasking so.
Rebeccah Goldware: i'm general updates from the College.
Rebeccah Goldware: And it doesn't matter at this point, who who gets on.
rschmidt: anyone else on here from.
rschmidt: Moreno Valley.
rschmidt: Well, we got given week next week.
rschmidt: i'll sarah's on here she knows more than I do, given week next week we've already reached our goal things to people like Sarah.
rschmidt: So we've upped our goal, I think $10,000 so we're on our way to 40.
rschmidt: The College just finished accreditation.
rschmidt: And well Sarah once you talk to that you know more about it than I do.
Sara Nafzgar: So we just had our follow up visit last week was virtual.
Sara Nafzgar: They took a look at the work that we have done in the D den and the policies that were created to ensure that we had regular and substantive interaction and they did a report out to the College and while they can't say we past they had.
Sara Nafzgar: 10 or 12 things that they appreciated that had had occurred, so we feel like we're in good shape and then we'll find out in in January when action is officially taken by the Commission it's good we're happy to be over that that home.
rschmidt: and
rschmidt: What else.
rschmidt: it's really about the biggest things that this group, probably.
rschmidt: would be interested in.
rschmidt: I can't think of anything else Rebecca sorry i'm sure there is, but my brains pride.
Rebeccah Goldware: yeah I know you've been the public affairs officer specifically been doing double duty as.
Rebeccah Goldware: One of our public affairs officer specifically day animator for norco has left so on there's a whole, and they are picking up a lot of those pieces so they're very busy, and anything else, through the valley questions comments from the group we've.
Rebeccah Goldware: got though oh yeah Chris.
Chris Clarke, RCCD: So we had a meeting with.
Chris Clarke, RCCD: Christopher sweeten over Moreno valley about.
Chris Clarke, RCCD: Advertising efforts for the winter and spring and basically they're going to continue with.
Chris Clarke, RCCD: Some of the billboards that they've been doing that are around town, not the freeway sign the freeway sign was posted by the district and we're still negotiating to find out if we want to do another freeway sign the.
Chris Clarke, RCCD: they're also involved in a campaign that's online using their social media.
Chris Clarke, RCCD: know whether.
Chris Clarke, RCCD: they're not doing radio or anything like that so we're looking at supplementing that plan with some district radio ads.
Chris Clarke, RCCD: there's a there's a sense that.
Chris Clarke, RCCD: That we're not going to have much influence on winter semester, or the winter term and so we're focusing most of our efforts on the Spring term.
Chris Clarke, RCCD: thinking that our money is best spent that way.
Chris Clarke, RCCD: So the winter is a little bit.
Chris Clarke, RCCD: Not a lot of efforts going there, but most of its going toward the spring we're still establishing our plans for the spring so.
Chris Clarke, RCCD: Just thought i'd bring you up to since we did that meeting was Christopher as that that might be helpful to the group.
Sara Nafzgar: And I guess I can share quickly that we're doing the meet your instructor page again for winter and then for spring so we're just getting ready to make that accessible to students, as the Faculty submissions are coming in now.
Rebeccah Goldware: Excellent thanks.
Rebeccah Goldware: norco.
Ashley Etchison: i'll start So yes, we feel a big giant hole Diana Mr having moved on to bigger and better day anyways we miss dianna so.
Ashley Etchison: As far as marketing Dr fleming's office, the planning and development is doing a large digital marketing campaign, right now, through reach local.
Ashley Etchison: focus is on career in tech ED for this round of it that should go through December.
Ashley Etchison: I know recreated some of the ads that we put out, I was very excited to see them on my instagram the other day, other than that it is.
Ashley Etchison: i'll let Brady and Ruth kind of pick up and I did see our billboard on the 15 and 91 it looks really great I think that was to your office Chris I was excited when I was sitting in traffic I got to stare at it for quite a long time, so thank you.
Ashley Etchison: that's a perfect spot for it.
Brady Kerr (he/him): Go ahead Ruth.
Ruth Leal: For you Brady you can be next.
Brady Kerr (he/him): um we're doing great.
Brady Kerr (he/him): That there's a lot going on uh.
Brady Kerr (he/him): I don't I don't know what to say.
Ruth Leal: Well, we can share that are giving week we had ours and we did fairly well we raised over 31,000 and we are still picking up some sponsorships here in there i'm sure Peggy knows all about that and.
Ruth Leal: We are going to be coming up we're going to be doing a grand opening for our veterans resource Center we're going to be doing a live stream of that.
Ruth Leal: And we continue to do some enrollment marketing like Ashley was saying we're doing right now with the CTE, but we are continuing to do more.
Ruth Leal: And then sharing out some of our social media toolkit so that the College community can help promote some of our programs and things as well, we are putting up more student stories on to our schools pages to try to get that.
Ruth Leal: Student perspective out and so we're sharing and then over the summer, we did a kind of a welcome back campaign and so hopefully that's something we'll look to do here and there, but want to make sure our students feel comfortable coming back to us so a lot of enrollment.
Ruth Leal: that's it for us.
Rebeccah Goldware: Questions comments for circo.
Rebeccah Goldware: riverside.
Peggy Lomas: I don't know if they are i'll let you go if you have anything if not i'll give a report.
Thea Quigley: And I think the only thing I have is related to extended learning and some of the marketing efforts that we're doing so I don't know if you want to go first or do you want me to.
Peggy Lomas: Go ahead.
Thea Quigley: Okay, so our strong workforce project around extended learning is wrapping up in December, and so, especially rcc and Marco are going to be investing.
Thea Quigley: In some some marketing efforts will some of those are print, so we have already run an ad in the riverside coupon or.
Thea Quigley: We are looking at the riverside or magazine where we'll do all of next year we'll have a full page ad in it, and then, as well as your Villa.
Thea Quigley: So we're looking at sort of reaching a different population and then some of the social media ads that we have been running this past year and will continue to run into next year, so we're excited about that we're also looking into some ads at the Tyler mall.
Thea Quigley: And then potentially those logos and then I think the district is looking into with the adult office there some additional sort of advertising options that Chris if you want to speak to those.
Thea Quigley: But I think that this will be the last strong workforce project that will have to really focus on extended learning marketing so we're kind of trying to go out with a bang and make it last as long as possible.
Rebeccah Goldware: My most important question is what is on your head.
Peggy Lomas: I was just getting.
Thea Quigley: It it's.
Thea Quigley: It hold on Why is no one else in costume you guys i'm.
Peggy Lomas: morrow is closer to no.
Thea Quigley: No we're.
Peggy Lomas: Seeing Rebecca some in the back of her voice, she was on her head.
Thea Quigley: yeah and you.
Thea Quigley: know all of our Halloween event search today so.
Rebeccah Goldware: Talking about.
Rebeccah Goldware: This tomorrow.
Peggy Lomas: Training today Halloween town is tomorrow.
Peggy Lomas: yeah sorry to trick or treat there was a.
Peggy Lomas: trunk or treat today as well, and then the kids.
Rebeccah Goldware: Very good me inaccurate information because you know I don't read all the rebels.
Rebeccah Goldware: But.
Peggy Lomas: I couldn't keep track of them and there's actually three or four all in like one or two days.
Rebeccah Goldware: yeah I think we're going to something tomorrow I didn't know I didn't know.
Rebeccah Goldware: It was nobody in the district offices just that i'll tell you that.
Thea Quigley: Today that's terrible well.
Thea Quigley: yeah.
Rebeccah Goldware: If you go to the second floor there is someone sitting in a cubicle but it's not a real someone.
Thea Quigley: That scary.
Rebeccah Goldware: Oh it's hilarious looking.
Rebeccah Goldware: hilarious looking i'm renee if you could share that if at some point, you could just like share.
Renee Vigil: I was going to I have that would be Thank you.
Rebeccah Goldware: Any other real questions for Peggy.
Ashley Etchison: i'll just jump in real quick regional efforts were also doing our regional marketing project is going to be doing photography at.
Ashley Etchison: norco and I believe that Moreno Valley, but i'm not entirely sure, as well as filming some apprenticeship videos on behalf of the region.
Ashley Etchison: focused on launch, as well as employee or partnerships, so that should be coming out in the next couple couple of months, through three to marketing project.
Thea Quigley: And I think we are good.
Peggy Lomas: pitch, and I think he helped me as well.
Peggy Lomas: To fear in our age back program air conditioning program so I pitched to ilana yesterday to have.
Peggy Lomas: Pacific Rim mechanical and then the student Ignacio so they're meeting with me tomorrow i'm going to write something up they're going to decide whether or not we are worthy of them coming out in November, so I guess there's a competition and no.
Peggy Lomas: I didn't either we're going to.
Ashley Etchison: we're going out would be awesome.
Ashley Etchison: I know they're looking at trademark plastics over here with one of our students who came in norco and now he's like their marketing lead over there, or something, but he got to start drafting so that they'll be they'll be filming him and then.
Ashley Etchison: getting into our original.
Peggy Lomas: Project good okay.
Peggy Lomas: And i'll give a quick update on what's going on at rcc.
Peggy Lomas: We completed late start and fall.
Ashley Etchison: marketing.
Peggy Lomas: And, as Chris said winters a little bit slow but Dr Anderson and.
Peggy Lomas: Leadership team in rcc has some enrollment strategies on developing the winter and spring schedules so they'll be strategizing how to how to roll out the course offerings and then with that will be pushing out promotions.
Peggy Lomas: And we have giving week at the beginning of December, in the meantime and Ruth you can appreciate this Tony and I have now videotaped.
Peggy Lomas: 19 different people we have five more to go and when we're all done we're hopefully multipurpose he knows, but those are everybody from current students alumni to partners.
Peggy Lomas: And faculty and staff are classified professionals so great group of people that a pretty big effort and the nursing had their accrediting team here know.
Peggy Lomas: Dave last week, and just as Sarah said they gave kind of a wrap up with no with only accommodations or accolades i'm sorry and then no.
Peggy Lomas: Deficiencies so that was a good thing, but the actual report won't be presented until April, so as far as we know everything well they'll get an eight an eight year extension for their.
Peggy Lomas: RN program, and this is the initial accreditation from the acm for the the end program and so they're in a five year.
Peggy Lomas: turn around that so those were huge and then Robert night just spoken and Chris probably submit for the annual report.
Peggy Lomas: We have a list and i'm talking page page and a half accomplishments that the nursing program has either won awards are achieved in the last year alone, during the pandemic that's pretty amazing so in one being that accreditation so we'll feature that in the annual report to.
Peggy Lomas: We just earned the top hundred list again for Hispanic outlook magazine so tense in the nation four degrees, or where does panics and then tense in the nation for enrollment among Community college students for Hispanic students.
Peggy Lomas: We like I mentioned, there are doing videos for the original campaign, hopefully, as well as forgiving week and then the last is the number of events that we've hosted.
Peggy Lomas: Halloween and like Rebecca said we've got a bazillion of them that we even can't keep track of will be doing some videos for those.
Peggy Lomas: We had a homecoming which came back after two years, I think they were offered at least a year, if not two homecomings and we celebrated an undocumented student action week and then this is the first time that they've done a pretty aggressive LGBT Q a two plus.
Peggy Lomas: History events this month, so I believe that's everything.
Peggy Lomas: going on at rcc.
Rebeccah Goldware: Questions comments for a SEC.
Rebeccah Goldware: Chris why don't you jump in on logistics like.
Rebeccah Goldware: Oh wonderful Thank you renee for sharing that just amazing look at our friend on the second floor I think it's fabulous maskin oh.
Chris Clarke, RCCD: I was just I was just gonna mention that all three of the colleges made it to the top 100 list rcc was you know top 10 but all three of the College made it so.
Chris Clarke, RCCD: And that's across the entire country and includes.
Chris Clarke, RCCD: Other private institutions and stuff as well, so it's quite a quite a distinction.
Chris Clarke, RCCD: So.
Chris Clarke, RCCD: We reported at the last Board of Trustees committee meeting we did a full presentation on the kind of a recap, of what we did for the summer and fall campaigns and then what we have planned for the winter and spring.
Chris Clarke, RCCD: Well, just a brief recap was that we are planning to do some outdoor advertising.
Chris Clarke, RCCD: we're still like I said negotiating on whether that should be banners that we put a strategically around the district, or if we want to go back with billboards.
Chris Clarke, RCCD: The billboards are becoming more.
Chris Clarke, RCCD: A limited.
Chris Clarke, RCCD: very limited availability, right now, so.
Peggy Lomas: that's because all of the pot businesses have taken them over we no longer can be there because the CBD or just saying.
yeah.
Chris Clarke, RCCD: So.
Chris Clarke, RCCD: they're in short supply, though, right now, so we're looking at some alternatives to that, including the mall advertising and.
Chris Clarke, RCCD: and
Chris Clarke, RCCD: There was a suggestion that we looked at metro link as well, so we're looking at all those different possibilities.
Chris Clarke, RCCD: we're also doing a postcard mailing.
Chris Clarke, RCCD: and actually we're looking at a two different postcard mailings one is a postcard mailing from the district.
Chris Clarke, RCCD: about the.
Chris Clarke, RCCD: The winter and spring enrollment and becoming vaccinated.
Chris Clarke, RCCD: In time for winter and spring, the other is one that we've been working on with the extended learning team and I don't know if Ashley or thea want to comment on that, but it's a postcard mailing that would go out to.
Chris Clarke, RCCD: Previously enrolled students that aren't enrolled in the current semester, and also to people that have applied, but not enrolled and that's an extended learning.
Chris Clarke, RCCD: postcard there was some discussion with Kevin that he wanted to expand that from a postcard to a mini catalog of extended learning offerings.
Chris Clarke, RCCD: I just heard from him last week about that and haven't had a meeting with the extended learning team, but he wanted to go to dedicate some of his budget toward expanding that in order to do that we'd have to include.
Chris Clarke, RCCD: The covered requirements and encouraging people to to be vaccinated and stuff in that as well, so there is some discussion needs to happen on that, but.
Chris Clarke, RCCD: But the idea would be devoted to all those prospective students with an extended learning offering.
Chris Clarke, RCCD: we're also looking at an alumni list and i've already had an initial conversation with liner about being able to send out to all of our alumni extended learning many catalog or postcard whichever we end up doing.
Chris Clarke, RCCD: So.
Chris Clarke, RCCD: Those are looking like good possibilities that thing about the new postcard programs that we're doing instead of just being one postcard.
Chris Clarke, RCCD: we're also adding email to the same students that were sending the postcards to.
Chris Clarke, RCCD: Before and after the postcard goes out plus social media that's directly targeted to the IP addresses of the people that are receiving the emails and the postcards so rather than one touch with a postcard they're getting 12 to 17 touches.
Chris Clarke, RCCD: When you include the social media emails and.
Chris Clarke, RCCD: postcards it costs a little bit more, but.
Chris Clarke, RCCD: I think the total cost for for a mailing one postcard to one person was about 30 cents and it eps the price by 11 cents to add that digital component, but it gives a lot more impressions, so it was pretty strong.
Chris Clarke, RCCD: And so we're doing that.
Chris Clarke, RCCD: we're also doing a social media campaign, although it's a little abbreviated because the colleges, are all doing social media campaigns and we don't want to compete.
Chris Clarke, RCCD: On those dollars so we're going to limit ours, with the hopes that we can support what's going on with each of the colleges and their social media campaigns, but will also be doing some radio.
Chris Clarke, RCCD: We just finished a contract with univision and we're evaluating that the univision was the Spanish speaking, we sent email blast to them and and advertised on their.
Chris Clarke, RCCD: On their network.
Chris Clarke, RCCD: Basically, they have an online network of people that subscribe to their.
Chris Clarke, RCCD: network into their programming, and so we did a campaign to them in Spanish through univision and we're still evaluating the results of that and we know we got a lot of exposure we don't know how much yet.
Chris Clarke, RCCD: How many people were actually applying so we're trying to evaluate that.
Chris Clarke, RCCD: and
Chris Clarke, RCCD: So we may add that component to our winter spring as well, once we determine how all that went.
Chris Clarke, RCCD: let's see our department is also working on the annual report and the Annual Report this year is for 2021 is a very different annual report than the one we did previously.
Chris Clarke, RCCD: The focus is not so much on each College and the statistics for each college and stuff this one is focused more on the district, and the different items that are in the legislative Program.
Chris Clarke, RCCD: So the articles and the photos and everything they're very student centric and we have articles that are specifically about, for example.
Chris Clarke, RCCD: The map program at norco for military articulation we have an article about student housing and.
Chris Clarke, RCCD: calfresh and anything that's on our legislative program we have articles that show what's been done and what our expectations are about what might happen in the future, and then student testimonials go along with that, so that annual report is.
Chris Clarke, RCCD: Is in the works Robert has been our editor in chief on that, and it was working with Chris lover so i'm getting the final things done on that, but that should be presented to the board in the December.
Chris Clarke, RCCD: Board of Trustees committee meeting so that's our goal at this point.
Chris Clarke, RCCD: And then.
Chris Clarke, RCCD: We have a series of evening of small where we're calling snippet emails that are going out to current students and students that are eligible to apply or to register for classes in the winter and spring.
Chris Clarke, RCCD: These are coming from the Chancellor their weekly messages that talk about vaccination deadlines and enrollment periods when the.
Chris Clarke, RCCD: window open enrollment starts when priority movement starts so it's just trying to correlate.
Chris Clarke, RCCD: set all of the colleges, are all the students, that all the calls over getting the same messaging about when the deadlines are and how they need to.
Chris Clarke, RCCD: You know register uncleared for and then, when they can start registering for classes so there's one that went out today and to all of those students and we're sending a follow up email to all to our CCD all that will show that email and.
Chris Clarke, RCCD: we're also including in those emails.
Chris Clarke, RCCD: I mentioned about the student survey that's going on right now that was being done.
Chris Clarke, RCCD: To assess students for the past actually for the fall semester challenges they may be facing and that survey we've already sent four emails about that to students from last Friday to now and we're sending a final email blast to them on Friday.
Chris Clarke, RCCD: But we're also going to include that in the city also faculty and staff can share the qr code with students, we don't want faculty and staff filling out the.
Chris Clarke, RCCD: survey it's for students only but that email is also going on, so lots real busy with those emails and trying to get them right lists.
Chris Clarke, RCCD: picked out and get everybody's approval and those messages going out with been pretty tricky but.
Chris Clarke, RCCD: we're getting there so and that that's the district reported this.
Rebeccah Goldware: Thank you i'm at this point, unless there's any questions for what crusher go ahead Ruth.
Ruth Leal: Sarah was in front of me so i'll be behind Sarah.
Sara Nafzgar: overhead I want to take from NBC that I.
Chris Clarke, RCCD: Know unmute.
Sara Nafzgar: Okay, to figure that out by now, I want to update for NBC it's important it's, it has to do with our website really good progress and we hit an important milestone, so I put that.
Sara Nafzgar: In the chat for them in it, and then I just want to throw a crazy idea out there if you've worked with me, you know, so my edges are really bizarre but before I forget it well we're talking about marketing I don't know the pricing for for billboards and all those things, or what.
Sara Nafzgar: But my other daughter at cal state fullerton her birthday is coming up, and she asked for something cal state fullerton related.
Sara Nafzgar: which struck me is really odd she doesn't want to go to the store and buy it, but she does want like a T shirt or hat or something like that so.
Sara Nafzgar: What I was thinking was do we already advertise to high school seniors in their graduation program and is there some way to maybe.
Sara Nafzgar: get an insert in the program that's not part of the program that's that is a postcard that they have to hang on to and bring to the campus.
Sara Nafzgar: bring it to the campus and go to the library tutorial services wherever we want them to go that they don't go out to pick up your free hat and and you know, welcome to the club.
Sara Nafzgar: That way they got to hang on to this postcard it doesn't get tossed it funnels them to places we want them to go and gives them a reason to go there and.
Sara Nafzgar: lets us introduce them to the campus and then it creates this ongoing like you start to see multiple people with their northover NBC hat or whatever.
Sara Nafzgar: cost associated but probably a cost, with all of these things to try and get students i'm going to be carries on a little bit longer maybe.
Sara Nafzgar: If we could do something like that I think it'd be it'd be interesting so before I forget.
Rebeccah Goldware: I think that's a great idea and also one of the things that we we talked about doing doing when Diana was here, but we can still do it is.
Rebeccah Goldware: The case six is select a college and it's typically a four year and we're like Okay, so when one of her tiny people at seeing USD got to pick.
Rebeccah Goldware: Irvine for their class she was like well, what about norco, and so we got pendants made, we cannot more payments made, we have bigger pendants made and so those are great idea suggestion.
Rebeccah Goldware: Chris is shaking his head so it's added to the list and anything else fruit.
Rebeccah Goldware: I forgot your next.
Ruth Leal: So no that's Okay, but I want to add to that Rebecca what you were saying, because i've been saying for a long time that we're under utilizing our Halloween events, because there we opened them to the Community.
Ruth Leal: And each year we're offering we're inviting kids to come and trick or treat and play games yet we're not marketing to them at all.
Ruth Leal: At all saying future you know matt NBC future rcc future nc student we're not giving them anything we're not.
Ruth Leal: Passing out, even if it was like a coloring book and it had like look what you can be when you come to here, and you know the careers, you can you know join or you know, imagine yourself in.
Ruth Leal: But I mean marketing and like you know, giving out so if you give them like a trick or treat bags they but they're candy and you give them something.
Ruth Leal: And then hopefully fondly over the years, they go oh yeah I remember, I used to go trick or treat their you know, like, I remember that college and sometimes.
Ruth Leal: we're a little more affiliated with something that we had a connection to but we tend to make those events, the students just do it and the College is not really participate we don't have any banners.
Ruth Leal: hanging any banners and say, welcome to our college use your future owner anything I really think that we under utilize those Community events.
Ruth Leal: To try to market to potential now might be down the road, but you know, to try to you know each year kind of get them to thinking you know fondly about coming to our college one day.
Ruth Leal: so that they do, but that just made me think when Sarah was saying that I was like yes, yes, we need to do something more, and I know that cost money, but you know again.
Ruth Leal: You know something that we could do for them, but I was going to ask Chris Those are some really good information you shared with us, Chris um.
Ruth Leal: Do you guys check the follow up like you're sending a lot of emails out to students are you looking to see how many are actually students are actually.
Ruth Leal: Opening the email, and if they're clicking through on anything that you're putting links or images for like are you guys tracking.
Ruth Leal: That and then are you also or can you in future provide some of the data on all these campaigns, the return of investment that we're getting.
Ruth Leal: And if we're moving my money to different things like if we're not seeing much response on something.
Ruth Leal: So I want to see if, in future, you can share some of the data but also are you getting are you tracking the student emails I know that we've always talked about the students don't open their emails so i'm wondering if you're just getting more successful than the rest of us.
Chris Clarke, RCCD: We are.
Chris Clarke, RCCD: We are tracking our advertising and and that's part of the Board report that we did we showed how many impressions were achieved through the different social media campaigns and and the univision campaign.
Chris Clarke, RCCD: On the emails we just started this past Friday sending the student emails via mailchimp, and so we are able to now see how many opens we get.
Chris Clarke, RCCD: And if they come a link included in the emails before, when we were sending the emails through a nr we weren't able to include any links or any hot links, I should say.
Chris Clarke, RCCD: We can put in the link that they did cut and paste but we didn't have any way to track the response to those emails and that's why we've shifted to mailchimp now and should be starting to get some data on that.
Chris Clarke, RCCD: Great.
Ruth Leal: Thank you.
Chris Clarke, RCCD: And I do think that the other ideas are really good i'm glad to hear them.
Chris Clarke, RCCD: We welcome those types of ideas.
Chris Clarke, RCCD: You know, especially as we start reopening the campuses I think that's going to.
Chris Clarke, RCCD: be an important part of what we're trying to do there soon.
Chris Clarke, RCCD: Thank you.
Rebeccah Goldware: know.
Rebeccah Goldware: At this point.
Rebeccah Goldware: i'd like to dive into the primary topics for the rest of the meeting, and then before we we adjourn will take a couple of minutes and.
Rebeccah Goldware: Talk about the December meeting and what we want to do, and so, Chris i'm going to ask you to go through, and unless there's a preference and Brady I know you have to leave in just a little bit.
Rebeccah Goldware: to record a music video, which you know not many people get to say just the cool thing, and so I don't know if there's a preference in order I don't we can take these in any order if people want to talk about certain things, otherwise Chris we can just run down.
Rebeccah Goldware: The list.
Rebeccah Goldware: you're on mute.
Rebeccah Goldware: When is that not going to be fun.
Rebeccah Goldware: I don't know.
Chris Clarke, RCCD: Thank you for the reminder.
Chris Clarke, RCCD: So renee did a great job of compiling and sending everything out to all the members of our committee here.
Chris Clarke, RCCD: And so you all, should have the last email that was sent with think there were seven different attachments there were a couple of attachments.
Chris Clarke, RCCD: About publicity request from I think was three different colleges.
Chris Clarke, RCCD: We had their form, so that we could.
Chris Clarke, RCCD: get your input on things to include things not to include what you liked about them what you didn't like about them, I have already started getting some feedback from some of you on some of that.
Chris Clarke, RCCD: But we also sent out a copy of the social media guidelines, the way that it was the rcc the style guide and then our CCD all guidelines.
Chris Clarke, RCCD: And we really need this committee to review each of those documents and then send us the feedback so we've got our next meeting i'm sorry.
Chris Clarke, RCCD: So that are at our next meeting, we can.
Chris Clarke, RCCD: Have a final draft that includes all of your feedback on those forums and things that we've sent out so it's really important for us to get that feedback I don't know that right now would be the way to.
Chris Clarke, RCCD: Say hi to everybody Cynthia.
Chris Clarke, RCCD: So I don't know if if right now would be a time to open it up to brainstorming or anything like that, but I think I just want to encourage everybody to respond to that email.
Chris Clarke, RCCD: and take a look at each one of the forms and the and the guidelines that were given there and give us the feedback go through and Edit it.
Chris Clarke, RCCD: Mark it up tell us what you like what you don't like will compile all of that feedback into a final draft and have that ready for us when we come back.
Chris Clarke, RCCD: In December that that's the plan, because we want to be able to take those things that are approved by this committee and take them through the D SPC or whoever else we need to to get that approved.
Chris Clarke, RCCD: One thing about that wasn't this early on the topics for discussion, but today I also wanted to bring up was the.
Chris Clarke, RCCD: Was the branding style guides I think we've got.
Chris Clarke, RCCD: A draft from norco and Moreno Valley, and I know rcc has been working on one there's been some work happening on a new logo or redesigned logo so we're trying to encourage them to.
Chris Clarke, RCCD: finalize the style guide now and then hopefully work on the finishing the logo after the stock is is done so we can just do a new iteration once the.
Chris Clarke, RCCD: Once the logos are done, but we feel like that's important so that we can, as I mentioned before, our goal is to take all of these style guides.
Chris Clarke, RCCD: and compile them all and have more accessible in one place, so that people can see okay here's the district's style guides on the different subjects that we have the social media, the websites all of those and then here's each of the colleges ones that.
Chris Clarke, RCCD: are in line with what we've set up to the district so.
Chris Clarke, RCCD: I don't know if you wanted me to go into any more detail Rebecca but that's.
Chris Clarke, RCCD: that's the journey today.
Rebeccah Goldware: Since you have to go, or at least you're the only one who shared with me, that has to go.
Rebeccah Goldware: Why don't you pick where we start and dive in, and we will follow the road from there.
Brady Kerr (he/him): No pressure um can you share your screen.
Rebeccah Goldware: share what screen.
Brady Kerr (he/him): Well, but where do you what am I picking from.
Rebeccah Goldware: So on the agenda.
Rebeccah Goldware: You can pick from social media guidelines publicity requests are CCD style guide or the rcc D all guidelines.
Brady Kerr (he/him): let's go social media.
Rebeccah Goldware: social media Chris please pull up or running I don't care, who does it first, the most recent version of the social media guidelines, because in theory, I know I Ruth provided some comments today, but I think that was our CCD all.
Rebeccah Goldware: So, in theory, whatever version gets shared should have whatever comments we've received today if any.
Brady Kerr (he/him): Risks got her handle.
Rebeccah Goldware: yeah.
Ruth Leal: I do, because we submitted, we sent the the the social media guidelines to our students and they were going to take it back to the student government.
Ruth Leal: And so i'm wondering if each of the colleges, are going to do that because of that, if it impacts, the students, we should get their feedback, and that makes sure that the student government.
Ruth Leal: With our district student government that you know to mean that we're all on the same page, so that it doesn't get to the board of trustees and they're like what.
Ruth Leal: what's this because it does impact them, so I haven't got the feedback from the students, yet, so thank you, Chris I was worried that it was like today and.
Ruth Leal: And we didn't give them enough time to to do their presses i'm not sure how long their process takes so once we have our December date I can go back and let them know and see if that and, if not all transmit that information to you guys if December doesn't work for them.
Ruth Leal: To I don't know when their meetings are so November is always a weird month right.
Ruth Leal: So I wanted to let you guys know what i'm not sure if we're and if we haven't initiated that through each of the other colleges and probably should or, at least if that would be my recommendation, so that we make sure it goes through the students.
Ruth Leal: But i'll ask any other questions as we go through it.
Rebeccah Goldware: I don't know how to answer your question outside for student engagement, the other colleges for have to speak to that and renee Scott, the current version, so.
Rebeccah Goldware: Brady.
Rebeccah Goldware: Go ahead and we can address any questions as they come up.
Brady Kerr (he/him): alright.
Brady Kerr (he/him): So that second paragraph, if your group needs to create a social media profile to achieve its goals, please follow the guidelines below.
Brady Kerr (he/him): So new social media profile creation.
Brady Kerr (he/him): All three colleges have it right, I mean we're we're there, but is there a question that we're not in line or that we're not branding together.
Rebeccah Goldware: I think part of we took an existing policy well it's not a policy, it was an existing document that got repurposed I think some of the language was.
Rebeccah Goldware: included because there were even just straight before the pandemic and there was at least one social media account that was being run by people not affiliated with the institution.
Rebeccah Goldware: So, because there were no policies and procedures outside of the district retains ownership of its name and people can't use it without that and it was a college based group named of.
Rebeccah Goldware: Page and we were able to be like you have to change the name or give us access to it, and so that I think is part of the reason that that is in there.
Brady Kerr (he/him): So that.
Brady Kerr (he/him): Is policing This, then, in general, like it says the oversight and responsibilities of the respective college like who's that go to person that's supposed to troll the Internet.
Rebeccah Goldware: Well, in theory, it or it's more reactionary and.
Rebeccah Goldware: But it would also in theory be public affairs officer, as it ties back to external relations sure, but we would want anybody to tell us.
Brady Kerr (he/him): Of course.
Rebeccah Goldware: cannot be the one that come in and help.
Rebeccah Goldware: Go ahead.
Mark Knight: Can I nominate the person of the picture of the person sitting at that desk on the second floor to do that job.
Brady Kerr (he/him): I think they do an excellent.
Ruth Leal: Good stuff works.
Ruth Leal: Well, can we can we get clarification so you're saying any group that's affiliated what is that I mean so.
Ruth Leal: I understand, so it would be, it would impact our students and students clubs and organizations correct, but like we have abnormal college, we have.
Ruth Leal: faculty fun Committee, and so they make themselves a social media page, so they can connect with each other, did they have to register their social media account.
Ruth Leal: or do they just not call themselves normal college fund committee and just clay faculty fun committee and that gets them around so, is it only if so like because you have in their alumni groups, but how would we know.
Ruth Leal: You know.
Ruth Leal: They just we retain the.
Rebeccah Goldware: institution as a public institution as any public institution across the nation retains rights to its means you cannot use its name, without its permission.
Rebeccah Goldware: So if they're an affiliated group they're bound to our rules if they're not an affiliated group they have to ask for permission to use our name.
Rebeccah Goldware: that's it that's just the fundamental boundary within public entities you can't go around and call yourself the city of norco if you are not in fact a representative entity of the city of norco.
Rebeccah Goldware: it's the same reason that I can't call my my.
Rebeccah Goldware: shop that I sell hardware out of home depot.
Rebeccah Goldware: lowe's home depot gets mad.
Rebeccah Goldware: it's a different purpose, but you can't take public use and use it in private space.
Chris Clarke, RCCD: Okay, so let me add one one other concern that happens is that we have.
Chris Clarke, RCCD: Groups that start up with our name and then, if competes with us.
Chris Clarke, RCCD: In when we're starting to do hashtags are when we're starting to make posts on social media if if they're using our name, then they're grabbing that attention that we want to have their own posts and the things that we're doing so.
Chris Clarke, RCCD: We want to make sure that the ones that are out there that bear our name, you know have our best interests in mind and that they're.
Chris Clarke, RCCD: If they're affiliated with this, then, then we need to be able to have access to that, I think the other thing the other factor is that.
Chris Clarke, RCCD: Some you know, like a book guy buying a book buying group will get started and go for like two years and it'll say you know this is for norco students that want to exchange.
Chris Clarke, RCCD: textbooks or something like that, and then it sits idle for three years or four years and suddenly you know, so you have people going there looking at it.
Chris Clarke, RCCD: And again it's competing for their attention but there's nobody maintaining it there's nothing happening with it and, and we would want to shut that down or close it so it doesn't compete for attention.
Rebeccah Goldware: we've also had groups start.
Rebeccah Goldware: And then start doing fundraising which also can't happen because they're not.
Rebeccah Goldware: An entity that exists to collect tax deductible donations, even though they have promoted such and so then we've had that on unwind some of those things there's so there's a host of.
Rebeccah Goldware: host of reasons why they either need to be affiliated and follow the.
Rebeccah Goldware: The it policies right there are certain things that you can't do within the it structure to have access to.
Rebeccah Goldware: And flow in our networks, the same as this is the same, and that needs to dovetail on that space so that's where the policy procedure from the institution comes in protecting its name, and then, if you don't want to be affiliated fine.
Rebeccah Goldware: But don't call yourself fill in the blank.
Ruth Leal: yeah I think that's what I was maybe missing from this, I see the reason why we want to do it, but there wasn't anything in here to say you know if you, you know you don't want to be affiliated here's what you need to do, but i'm I guess My other concern is is that barring with the students.
Ruth Leal: which I think is is understandable, but what about like so I could see us with like you know academic senate that's not a problem, but what about our unions.
Ruth Leal: They have the you know what I mean they might say there you know this Union from this RC CD so do they have to register or because they're an outside entity, even though it's part of the name, the affiliation, are they separate.
Rebeccah Goldware: No, I think that would be a part of negotiation within the contract.
Ruth Leal: yeah but see the but they would use our they would use the district's name.
Rebeccah Goldware: I think that's a point of negotiation within the contract.
Rebeccah Goldware: and fill in the blank bargaining unit it doesn't matter who it is.
Rebeccah Goldware: yeah.
Ruth Leal: So do we add that in here to say you know what I mean that that's this that would be something like just like what you said, do we add that in so that it's clear that we're not talking about them, that would be something separate.
Rebeccah Goldware: What do people think, do we need to address non affiliated social media.
Rebeccah Goldware: That would be a question for the collective I guess.
Ashley Etchison: And we address non affiliated social media do we have any sort of purview there.
Rebeccah Goldware: Well, we could create a section within this document that defines what the non affiliated is and reference back to fill in the blank policies, because there are no, you know.
Rebeccah Goldware: There should be at least well there's at least one we can reference, we can reference the it policy that bounced the affiliated agencies and but we we could create that section.
Rebeccah Goldware: Because I don't believe it currently exists.
Rebeccah Goldware: And just make small reference to it.
Sara Nafzgar: If you do do that and, and it seems like there are multiple reasons for doing that I think it should be.
Sara Nafzgar: Who your.
Sara Nafzgar: How you're exempt I can see student clubs using this as a loophole to still create groups and just not identify the name and they forget and it's identified and other places just not in.
Sara Nafzgar: The group name necessarily so maybe it doesn't create that problem of competition but they're still connected somehow so as long as that's laid out.
Brady Kerr (he/him): If I can give a personal example i've got norco music and it that's what it's called and it norco music calm and all of that is that are we saying that now it needs to be called nc norco music.
Rebeccah Goldware: No norco music owns to breaker.
Rebeccah Goldware: Okay, what you do on that page is your choice, but if you use norco College on that page, you would need to get approval from the district.
Rebeccah Goldware: To use norco colleges logo etc likeness is the short answer gotcha to use the North, so no you don't have to register anything but, just like you would do with any any other entities.
Rebeccah Goldware: Property you would ask for permission to use it and then it would either be granted or not PS Chris that's a whole other process, we have to set up.
Ruth Leal: Now we've got a lot of factual student clubs are just called norco something they're not.
Rebeccah Goldware: college they're not they don't have to be they don't have to be if they're affiliated with the College, they can be called.
Rebeccah Goldware: filling the blade you all approved that you approve that through some student hierarchical student services process, but if they're going to use the name likeness etc of the institution within that space and they're not affiliated we're going to start we're going to inquire why.
Ruth Leal: Is that in there, though, is that stated in this document because I think that's where i'm going and.
Rebeccah Goldware: Frankly, I don't need it, I just candidly I don't need it in this document it's in board policy like 1100 you are not allowed to use the Department of ED a public entities name.
Rebeccah Goldware: For its likeness without permission period it's statute.
Brady Kerr (he/him): So you would just report that account.
Rebeccah Goldware: Correct if I needed to, but what I would do is I would reach out and say hey.
Brady Kerr (he/him): What are you doing.
Rebeccah Goldware: We really don't want you to and we tried to do it the nice way now one account, we had to go through was it Facebook or Chris what it was Facebook.
Rebeccah Goldware: There was an account it was set up, and nobody knew what the hell, it was nobody had password to it, but there was stuff and then.
Rebeccah Goldware: So we had to figure out how to close it there were other accounts that were like you can't use the name and they didn't want to give us access, so they changed the name cool yeah whatever you guys want to do, but.
Rebeccah Goldware: So they don't it can be called norco student whatever it doesn't have to be nc now moving forward, it might be the thought process at the College level to set up a structure and naming.
Rebeccah Goldware: structure kind of like norco did it for their committees and stuff and for their naming infrastructure for emails that's something that student services might want to do for the setup of.
Rebeccah Goldware: Student clubs and whatnot, especially as it relates to social media, because the flow of those humans come in and out so if you have a matching nomenclature, you could maybe figure it out if.
Rebeccah Goldware: Something fell off the table, but.
Rebeccah Goldware: Yet we're not going to anything that's affiliated students services should be managing at the College level and what that's called is approved, in theory, once this goes up through the process those affiliated clubs would follow.
Rebeccah Goldware: Whatever these approved guidelines policies and procedures are does that make sense.
Brady Kerr (he/him): I know.
Okay.
Chris Clarke, RCCD: I think.
Chris Clarke, RCCD: You know you brought up a really good point Rebecca about the fundraising earlier, I remember at barstow we had a group not affiliated with a college, but they were.
Chris Clarke, RCCD: They were concerned citizens if you will.
Chris Clarke, RCCD: That we're trying to do crowdfunding have a scholarship for.
Chris Clarke, RCCD: barstow college students right, and so they they talked about barstow college in their in their website and the thing was.
Chris Clarke, RCCD: It was about four years old and we stumbled upon it, and we had people that were still contributing to that crowdfunding.
Chris Clarke, RCCD: For years after that the group had stopped doing anything so the money wasn't going to students, it was going somewhere else, and we didn't know where so we cut that off, but but we're looking for your expertise to all the members of this group on suggestions that you have.
Chris Clarke, RCCD: To make our policy, one that can defend and protect our our first our district, and then each of the colleges, with a similar type of policy.
Chris Clarke, RCCD: That builds on what we create as a district so we're looking for your input on and for your you know your experience with the social media things that have happened that you think shouldn't have happened.
Rebeccah Goldware: that's when adding adding on to that we don't part of this, I don't want to go too far into the nuance because I want to allow the college's some level of mobility and their structure setup I as it rolls into the operational side.
Rebeccah Goldware: So that's the other place, I want to leave wiggle room because I don't know what social media is going to look like in 2436 40 I.
Rebeccah Goldware: can't possibly know so if we set this overarching hierarchical structure and then that allows you all to move within it.
Rebeccah Goldware: is ideally what i'm looking for, so that in three years when this policy procedure gets reviewed, you know exactly where you want to go for the next three to five years because I mean I see these is constantly being updated.
Rebeccah Goldware: And as the moving parts go so.
Peggy Lomas: Rebecca i'm i'm a little confused So if you can clarify for me, so it doesn't take much.
Peggy Lomas: i've been on both sides of the having to fight people who have created accounts, and you know that so so, for instance.
Peggy Lomas: rcc veterans or rcc D something another that makes perfect sense Pacific departments that are related to a particular college norco you know veteran Center but radius example of.
Peggy Lomas: norco music so let's say veterans rcc veterans if they create that account what we are asking for is that all of those accounts that are official college accounts.
Peggy Lomas: Have the administrator that he's using mark knight myself Robert somebody as an administrator on that account.
Peggy Lomas: And that was the first step that makes perfect sense high level all those particular even see as extended learning might be an account that we would have access to.
Peggy Lomas: We will not right now have access to brady's account Brady created a music account let's say sorry Brady you get hit by a bus.
Brady Kerr (he/him): I love it.
Peggy Lomas: you're and you're the only one let's say it's a pretty bus but you're the only one that has access to that account.
Peggy Lomas: We no longer and and you just said it's not really an official college account, but he is he's presenting himself as a as a as a department within normal college, so how is it that he doesn't have to ask permission of you or Chris or.
Rebeccah Goldware: Mark or something is that true.
Rebeccah Goldware: Is that a true statement Brady.
Brady Kerr (he/him): I think it says.
Brady Kerr (he/him): It says, true, as it can be because i'm representing the music industry studies at norco.
Peggy Lomas: mm hmm.
Mark Knight: It and i'm looking at the north of music site, it does referenced in the in the footer.
Mark Knight: norco college with the College address.
Rebeccah Goldware: So, so, then yes Peggy that's a great example so, then yes Brady in this instance, because it is a college based resource site, we would want to go through some kind of process that we do not yet have.
Rebeccah Goldware: Chris and that will create to register the site, but that also means that somebody at the institution within norco whoever the next Diana is but mark.
Rebeccah Goldware: centrally within our office because it's Peggy pointed out your trucks, I think, are less frequent than buses, so if you do get hit by a beer truck there is.
Rebeccah Goldware: somebody who picks that up and continues moving in as opposed to if it was just your stuff that you like to post and everything else, and so, yes, does that, so you are running for spot on not sure.
Peggy Lomas: What we need to do, then.
Chris Clarke, RCCD: And we've talked about today is.
Peggy Lomas: find all the brady's and all the departments within the organization so so we look at all of you at the College and say can everybody, and I know CN I can't do that at rcc we've tried.
Peggy Lomas: But if we could identify every single account that has some statement within that that says lead you to believe this is official of this college.
Peggy Lomas: Then we need to go back to those 25 different accounts and have administrative rights to every one of those that would be our first job correct.
Rebeccah Goldware: Well, part of that is so, yes, we would have there's never you're never going to get there, like pokemon.
Rebeccah Goldware: never going to catch them up so.
Rebeccah Goldware: When you think you got one, a new one came up and you're like I didn't know that one's name now, I have to know about pokemon uh huh.
Rebeccah Goldware: So So yes to part of that, but what would happen is is, we would work through the pss as we went through I guess the Senate and that's a question for the Faculty if it goes through the Senate, or how we roll it out.
Rebeccah Goldware: and basically it's a request out of if you have a website associated affiliated supporting, whatever the right terminology is a college, please contact and then fill it in and.
Rebeccah Goldware: But we would have to break it into pieces and because otherwise we'd get a flood, and we would know what to do with it, so we would start with the bps SS let's say.
Rebeccah Goldware: and start a process on the student club side and maybe we could create a template with them filling in I which department ID or which group, it is if they have a page already what they are so Yes, this is our, this is a longer term project that is mean it's.
Rebeccah Goldware: it's never ending.
Chris Clarke, RCCD: Let me add one other qualifier right now we're talking about social media guidelines we are going to do a website guidelines type document in the future, but it will build on what we create here, so I think, as far as talking about brady's.
Rebeccah Goldware: website Brady doesn't have to do anything that is what you're saying.
Peggy Lomas: yeah.
Peggy Lomas: Brady social media.
Brady Kerr (he/him): i'm like I have an oracle music.
Brady Kerr (he/him): Facebook, I have an oracle.
Brady Kerr (he/him): Those Graham.
Peggy Lomas: that's what I was talking about, I was not talking website, I was talking social media, I thought that was all we were discussing in this context.
Chris Clarke, RCCD: It is this okay.
Peggy Lomas: Sarah I saw you.
Sara Nafzgar: yeah i'm looking at the guidelines and it talks about before setting up the official social media account that must be registered with the College web content manager administrator.
Sara Nafzgar: And college public information officer and I feel like we do have a process in place, I just don't know that it's used very often I feel like no well has talked about how.
Sara Nafzgar: tedious it is so look for all these things like the pokemon like you said and I, and I think we count one, and I say that because.
Sara Nafzgar: My first year as a faculty at NBC I started a photography club and immediately.
Sara Nafzgar: The students are like what's current and instagram and Facebook and we did and at some point, I did get communication from someone that said hey.
Sara Nafzgar: We need your sign on information that was probably four years ago, but there is there is something and no well might know a little bit more about it.
Rebeccah Goldware: So it sounds like NBC has said they actually do you know if you're her has a process for that stuff.
Ashley Etchison: I probably have to defer that one to Ruth, but I do think it would make sense that this would go through the API Oh, since they're connected to the district, and would be like an overall pub for that, but that have to.
Rebeccah Goldware: ask for I hadn't heard that, but so i'm glad it's good to know that you got caught like that's always a process okay.
Sara Nafzgar: And I don't.
Sara Nafzgar: Know maybe to get rid of.
Brady Kerr (he/him): It, though, why is it that they need to know your login like you.
Brady Kerr (he/him): So they can go in and delete something that they.
Rebeccah Goldware: know they need.
Rebeccah Goldware: They need to be an administrator so it doesn't have to be your log it, you can give them a separate access, but they need to have administrative rights to go when.
Brady Kerr (he/him): In case so me especially in.
Rebeccah Goldware: The event of.
Peggy Lomas: Correct we had that at riverside Brady where we had to kind of take over, because the Faculty Member went awry.
Peggy Lomas: And they would not allow us in, and then they were not saying good things about the College on their own social media, so we never got access and they gave access to alumni instead so they diverted and said we no longer have access it's now managed by students.
Ashley Etchison: And so.
Peggy Lomas: We didn't so basically that account still exists, but then they created another one.
Peggy Lomas: That was similar that was an actual official college, and so we were just hoping that people would not follow, and they would kind of go to the other official one.
Peggy Lomas: But you still to this day, do not have access to that because they don't have passwords.
Peggy Lomas: So it does happen, but I have two things the night, and this actually goes back to what Sarah starting out so second part of my question, we get people on a regular basis, they come and say, I want to start a.
Peggy Lomas: And then fill in the blank post a Facebook account to social media account whatever it may be, we try and talk them out of it, because my guess is they'll start with five followers and they get more mileage by going to the College, but.
Peggy Lomas: i'm not an expert and no one in rcc is an expert, so if somebody comes in, we agree whomever we is agree that they can have that account.
Peggy Lomas: I need to know who the official person is that can walk them through setting up that account so that it's got.
Peggy Lomas: You know the right business account the right permissions the right verbiage and there's got to be somebody who is the trainer of that and the leader of that is that markers that goes.
Chris Clarke, RCCD: Right now, that goes to mark but.
Rebeccah Goldware: Wait, why are we training them on how to use Facebook, is that, where you send.
Peggy Lomas: out to setting up the account.
Peggy Lomas: there's a specific way you have to set up your page, so that it is official and not a personal accounts not.
Rebeccah Goldware: got it.
Peggy Lomas: tied to Peggy it's tied to rcc.
Chris Clarke, RCCD: Right, you know that would.
Chris Clarke, RCCD: Right now, that would work, but we are.
Chris Clarke, RCCD: In the process of.
Chris Clarke, RCCD: What we've we've proposed.
Chris Clarke, RCCD: That we hire a social media specialist and that was.
Chris Clarke, RCCD: Their responsibility when we get.
Peggy Lomas: What can we all have one.
Peggy Lomas: full time job.
Rebeccah Goldware: If I could just get one from the SPC everybody great.
Peggy Lomas: Go ahead for a new job Rebecca.
Rebeccah Goldware: With.
Brady Kerr (he/him): With instagram.
Brady Kerr (he/him): you're not able to do that, you would you need the person's login facebook's much easier with you know, make them an admin a contributor whatever.
Brady Kerr (he/him): With instagram you, you have to know about login and on instagram you can't have more than five accounts, so this person in charge can't sign into everybody's because you only get access to a total of five.
Peggy Lomas: you're correct.
Brady Kerr (he/him): Just something to throw in there into the home depot.
Get.
Rebeccah Goldware: It set up on a platform for delivery.
Rebeccah Goldware: Because i'm guessing you're not going into each one and.
Brady Kerr (he/him): instagram links to Facebook.
Rebeccah Goldware: Right so.
Rebeccah Goldware: couldn't you just have one and.
Rebeccah Goldware: manipulate from you manipulate from Facebook and instagram.
Brady Kerr (he/him): You can create on some site within Facebook, to send it to instagram because I had a student who wanted to go off instagram but he's still posted through Facebook I haven't done it personally, but you can do it.
Brady Kerr (he/him): And I do it.
Rebeccah Goldware: Maybe first.
Rebeccah Goldware: Maybe that was a solution.
Peggy Lomas: That is great.
Peggy Lomas: For you, so we should, if I was on Facebook and I was the manager of all your accounts I don't think Facebook, would allow me to be the manager of 2550 accounts on instagram.
Brady Kerr (he/him): Right.
Peggy Lomas: And I believe that's the problem and if we're going to be the administrator marks going to be the administrator whomever.
Peggy Lomas: Of those accounts, there may be multiple right now we i'm saying it out loud with rcc share the account, we all have the password we all have it on our phones and we all set the one that's like Brady said it's one login we're all rcc.
Rebeccah Goldware: Latin Latin is.
Rebeccah Goldware: zachary security.
Rebeccah Goldware: Cyber Security month.
Peggy Lomas: Not can I, but but it gets around that system.
Rebeccah Goldware: Okay, clearly a technical issue that has to be worked out or or a hurdle, we just remove and just say it has to be registered with that and.
Rebeccah Goldware: If we have issues we can.
Rebeccah Goldware: bite you in this social media landscape, I don't know.
Rebeccah Goldware: It takes a lot of teeth out if the institution doesn't have access to it.
Rebeccah Goldware: Unless it's bound by policy and then it's just a longer race to run to get it fixed.
Brady Kerr (he/him): You know, to report the account and say this is impersonating someone I know.
Rebeccah Goldware: It just takes it's just a longer hurdle so that's that may be the longer better solution.
Brady Kerr (he/him): To me.
Brady Kerr (he/him): It is because of what.
Brady Kerr (he/him): Peggy was saying with like the fact that a Member just goes crazy and you got to be able to say they're impersonating me shut that down.
Brady Kerr (he/him): As opposed to having their login and going in and.
Brady Kerr (he/him): deleting the posts and like what a hassle.
Brady Kerr (he/him): Just knock them out.
Rebeccah Goldware: Anything any other thoughts questions, I mean i'd like I guess, there are some we'd want to make a list of that are primary accounts that we'd want to ensure public affairs officers have.
Rebeccah Goldware: Or maybe principles on or something like that so maybe there's better definition of what those accounts should look like.
Brady Kerr (he/him): Especially initial ones.
Rebeccah Goldware: So maybe we should do a do some refinement in that section then maybe Chris you with the peers can work on what those should look like and maybe purposely leave out student clubs.
Rebeccah Goldware: or I don't know you guys don't have to, and you might want to bring Noel into that conversation and just because she's she's clearly been fighting the battle for a while brief I don't know if you have but.
Rebeccah Goldware: Anybody who.
Ruth Leal: Usually our students have that's why I wanted to make sure they had input and also, I think.
Ruth Leal: Our student clubs, usually are monitored by our student activities coordinator, which is a faculty position, so I want to make sure that.
Ruth Leal: We have their input and that it works for them, and that we're not putting you know something that, although we still wanted.
Ruth Leal: To do all of those things, but just making it maybe clear, sometimes I think we read things and we're like yeah and then they read it and they're like.
Ruth Leal: It didn't get it, and so that's the only reason why i'm recommending that This all goes to the student government on each campus and that we make sure.
Ruth Leal: That they have that feedback and input, so we can work.
Ruth Leal: Together, but I.
Ruth Leal: Like your idea Rebecca leaving the student clubs, maybe.
Ruth Leal: or I don't know i'm i'm flexible on this one.
Brady Kerr (he/him): Well, like we have a new one norco college rugby.
Brady Kerr (he/him): that's a new.
Peggy Lomas: Student accounts guys, I really don't think we because they're not speaking on official.
Peggy Lomas: No user student clubs.
Brady Kerr (he/him): I don't think I think that they're really just trying to support each other and spread the message not be the College.
Brady Kerr (he/him): of music is doing to it's written to.
Maybe that's what they don't.
Ruth Leal: Maybe they just need something in there that says they're not official college, speaking on behalf of the College, but.
Ruth Leal: I also think, to it would be weird to have them, I mean I left the policy, and I still want to hear from the students but.
Ruth Leal: To say like they have to be in the same the brand and the voice and all this because most of the time they're put putting fun stuff and you know I mean that's usually where we want to see all of that right we're not putting that on on our official account so.
Ruth Leal: yeah.
Rebeccah Goldware: There is certain stuff that they would like you're right there are boundaries on that that we would let them.
Rebeccah Goldware: run a little bit with, but then there are other boundaries that they would be bound by and we wouldn't.
and
Rebeccah Goldware: And things like that.
Ruth Leal: yeah but the student activities coordinators should have those resources to say here's the rules here's where you guys can go, you can yes, you can.
Ruth Leal: You know, make your tick tock videos and have a little bit of fun and you know, showing them the events or something but you're right Rebecca we don't want anything negative, you know, and you know we would want to make sure that.
Rebeccah Goldware: We have enough that happens, naturally we don't need to borrow book Diana left it was quiet she thought i'll go to our USD and then so you know it's a.
Rebeccah Goldware: good book for those people.
Rebeccah Goldware: Okay, so social media we're going to maybe take another attempt at and send something else out, I think I don't know if you want to go further down into the social media stuff and.
Rebeccah Goldware: Because there's clearly a decent amount of emphasis that needs to go bad back into that document, do we want to stay on that or do we want to move on to something else.
Brady Kerr (he/him): I need to bounce and you've only got 20 minutes left right.
Brady Kerr (he/him): So I say whatever's important rock on because the social media thing that could be a few hours of what the heck are we doing.
Rebeccah Goldware: I pick rcc do guidelines only because I really just want to check that box, even though it may not get implemented the way I had envisioned initially.
Brady Kerr (he/him): And the brand guys looking amazing, by the way.
Brady Kerr (he/him): Have a good day guys.
Sara Nafzgar: Just so i'm clear we're not sharing the the social media one with with anybody at this time we don't want feedback on it at this point.
Rebeccah Goldware: Now I think there's enough changes that need to happen to it.
Rebeccah Goldware: That okay so.
Rebeccah Goldware: let's hold on that for a second, because if we bring an updated document to this group that will be somewhat like this one, but we'll have some tweaks in terms of ownership and engagement days and.
Rebeccah Goldware: If we were to bring that back the students wouldn't see it until February is that, like the earliest students would see it is that if.
Rebeccah Goldware: I don't live in that world Okay, so if we brought it back to this group, in December, the earliest, we could get it so maybe we could take it to students and dsp see at the same time would that be.
Rebeccah Goldware: feasible I don't Okay, and because it would have already gone through this shared governance Committee, which is a structure of.
Rebeccah Goldware: DM D SPC so then dsp see I would aim for February, does that.
Rebeccah Goldware: Or is that too soon, I need to go to march, because the SPC and students would happen at the same time, and those are those would be mid February.
Ruth Leal: yeah my maybe march it's not giving the students at least one meeting.
Ruth Leal: To hear A and B they go to their second meeting if they vote that way if we hear anything and we're like well we don't maybe we should wait that we we've kind of get a feel for where the students are at well.
Rebeccah Goldware: This is a lot of content so maybe we take it as inflammation give it to them as information in February for like a first read, even though that's kind of not what it is and then bring it back for.
Rebeccah Goldware: received their feedback for that month bring it back in March for action does that work, because that will give us all of these what i'm going to call a piece will turn them into.
Rebeccah Goldware: Administrative procedures, and if that works, then we would roll that through March the SPC and then it would go probably it probably could make April forward, but maybe it could.
Rebeccah Goldware: April or May.
Ruth Leal: If it becomes an ap doesn't need to go to academic Senate.
Rebeccah Goldware: No administrative procedures go through or under the chancellor's purview and it would have already gone through this committee which is.
Rebeccah Goldware: participatory governance up through the SPC so if if, at that point, the sentence want to pull it, in theory, they could and send it through in that month in between.
Rebeccah Goldware: Okay, but it's not a it's operational it's not.
Rebeccah Goldware: Anything more than.
Sara Nafzgar: My only concern with that timeline is first day of spring as the 14.
Sara Nafzgar: So we have two weeks, and two of those days or holidays, I believe.
Sara Nafzgar: In February, and I know that the first couple weeks, especially.
Sara Nafzgar: Students they're they're trying to figure out how that will run and the first we.
Rebeccah Goldware: Give them six weeks, no.
Rebeccah Goldware: Because February, would be the presentation fresh first read of what the information was.
Sara Nafzgar: So the first.
Sara Nafzgar: February 14 is the first day of classes, I don't know when they're first meeting is if it's the first week of school as.
Rebeccah Goldware: Well, I don't know I know.
Rebeccah Goldware: But they wouldn't have to make a decision or provide any feedback into March we would take it to the SPC in February.
Rebeccah Goldware: Is that still not enough time.
Sara Nafzgar: i'm just trying to envision I know at least at NBC that they're still gathering the students sometimes and.
Sara Nafzgar: Okay don't know what their first meeting is or with the students if it's the first.
Sara Nafzgar: day of school or the second week of school I don't know I can look and see if that calendar is posted.
Sara Nafzgar: Okay, let me check on that.
Rebeccah Goldware: I mean if we should, if we should do.
Rebeccah Goldware: March, April I guess that's Okay, too.
Rebeccah Goldware: I would just like to see them, then this academic year so.
Rebeccah Goldware: Right we've made good progress and at that point, I would love to have the college's brand guides go through just for informational purposes to the board like with this right to show additional progress is being made and.
Rebeccah Goldware: What do you think.
Rebeccah Goldware: So maybe for the December meeting renee can help get us a calendar together that we can talk about in terms of where these are because at that point.
Rebeccah Goldware: We can figure out in ballpark when the student meetings are going to be when the Semester starts right and and work it backwards from a may or April board meeting and just figure out how to work it backwards for approval through the 22.
Rebeccah Goldware: spring quarter does that work.
Rebeccah Goldware: Because nobody Sarah nobody comes back until what the middle of February 17 or something like that.
Sara Nafzgar: Right That was my point, so the 14th is the first day of spring and then the next Monday is a holiday, so they don't at least as mpc doesn't even have a meeting that day they don't have it until the following Monday the 28.
Sara Nafzgar: So that would be the first time that we could bring it to as NBC it looks like.
Sara Nafzgar: Student senate after.
Rebeccah Goldware: That really it's March.
Rebeccah Goldware: So really they're not meeting until.
Sara Nafzgar: march that's.
Sara Nafzgar: Your point that first meeting to is always a little wonky.
Sara Nafzgar: molly okay.
Sara Nafzgar: about our audience comes.
Rebeccah Goldware: On and you know I hear.
Rebeccah Goldware: I hear you so for the December meeting let's work it backwards and we can talk about what that timeline looks like so that everybody kind of knows and then that way that maybe the college's can steward the student review at the same time that.
Rebeccah Goldware: we're moving through the SPC I think it needs to start, I think, even if we take roll when we take it to the SPC.
Rebeccah Goldware: We probably need to wait for that until March and just note that it's currently also with the students for review yes.
Rebeccah Goldware: Is there any reason that it needs to go through this I mean Ruth brought up the sentence I don't again it's an ap it's operationalize I don't see any reason it's going to go through the SPC because it is procedurally connected but it's not tied to classroom engagement and.
Ruth Leal: Maybe, just as information item just because it does impact their departments like brady's and there's you know, maybe there's others that i'm at the other colleges, but maybe it's just an information item at least.
Ruth Leal: Okay, not a shocker.
Rebeccah Goldware: Sarah, what do you guys think in terms of bringing it forward, probably at the February meetings.
Ruth Leal: But the good March.
Rebeccah Goldware: When do they I guess that would be the question that maybe remaking help us when is when they needed merge, because if we're also going to try to make it to the SPC well, I guess, they could go as informational and then.
Rebeccah Goldware: It beyond dsp see as informational for that first meeting anyway so okay so let's aim for March informational is at the senate's that way they can have comment.
Rebeccah Goldware: It goes to the SPC in theory emerged for informational everybody gets to contribute comments and then it let's assume in April posting will give a presentation highlight anything that's meaningfully changed from the first posting.
Rebeccah Goldware: That seems like we've hit all the necessary groups at that point yeah.
Sara Nafzgar: Okay, what are the thoughts of creating a forum with just a couple of targeted questions that we really want feedback on and they could designate their college, we could all use the same form, and then we could have that data when we're sharing that we did.
Sara Nafzgar: Talk to students and we are whoever we're going to bring it to.
yeah.
Sara Nafzgar: ceremony and we've put.
Rebeccah Goldware: Together, something.
Sara Nafzgar: That, as long as you let me know what questions, we want to ask i'm happy to do that I know when we've presented to us NBC they really liked the form it was quick and easy they did it like right there during the meeting, and then I had everything I needed.
Rebeccah Goldware: I wasn't trying to see right.
Rebeccah Goldware: Now for students, specifically right or forever did you do this for everybody.
Sara Nafzgar: could be for everybody we've used it for lots of things, but I remember it working especially well for students and because it's all of us, collecting from different bodies that might.
Sara Nafzgar: be helpful to have it all.
Rebeccah Goldware: In one.
Sara Nafzgar: place like that.
Sara Nafzgar: So i'm happy to make the form just.
Rebeccah Goldware: yeah let's um if you could pull that together, and we can include that for the December meeting discussion as well okay okay anything else.
On this.
Rebeccah Goldware: will take please i'm as Chris pointed out, please look at the documents on that are out there will want to get feedback, so that we can get it as close to.
Rebeccah Goldware: poster what we think is meaningful and then hopefully folks will.
Rebeccah Goldware: agree with us, if there are areas that highlight question for you, if you were able to turn off your i've looked at this thing 1400 times.
Rebeccah Goldware: Assuming I haven't looked at it, these are the questions I had or if you let like a spouse kid down the street, whatever read it.
Rebeccah Goldware: And you know let's try and bring those questions to December meeting to so that we can again incorporate as much as we've got and then we'll start fresh after the first of the year that work.
Rebeccah Goldware: cool um December meeting renee do you want to jump in here and.
Rebeccah Goldware: share what our options are we're how we're going to move forward there.
Renee Vigil: yeah let me pull people.
Renee Vigil: schedule real quick.
Renee Vigil: So for December, it looks like maybe.
Renee Vigil: The ninth before DS PC.
Renee Vigil: or.
Renee Vigil: The six possibly ever people.
Renee Vigil: um or also Wednesday.
Renee Vigil: Not Wednesday.
Renee Vigil: let's see the 14 and the afternoon.
Renee Vigil: or Friday the 17th at like 130 in the afternoon I don't know if that's too complicated for people on Fridays or not.
Renee Vigil: everybody's pretty busy on this.
Renee Vigil: Committee.
Rebeccah Goldware: I think started a charity.
Ruth Leal: I think that's the end of the Semester right, so this.
Renee Vigil: Is.
Renee Vigil: The last week of the year so.
Ruth Leal: Yes, I don't think faculty will be here on the 17th.
Rebeccah Goldware: So let's skip when they go back to your first two or three dates What were they.
Renee Vigil: I would say.
Renee Vigil: It looks like possibly December six in the afternoon i'm checking all of your guys's schedule so whatever you have available is like what i'm looking at I don't have everybody's access fully the ninth in the morning might work.
Ruth Leal: I thought there's a.
Ashley Etchison: sentence I don't think that'll work.
Ruth Leal: Nine says don't don't you already have a calendar invite for us on the ninth at to.
Renee Vigil: Do I yeah then we're good.
Renee Vigil: wondering, I was kind of like I feel like we already.
Renee Vigil: got this information.
Ruth Leal: So.
Ruth Leal: I made a very good i'm sorry.
Renee Vigil: Oh it's already set we're good.
Renee Vigil: Moving on.
Ruth Leal: We are too prepared you're already done.
Renee Vigil: Like wait a second hold on.
Rebeccah Goldware: I thought it was Wednesday, for most of the day, so I had Robert right, something that he was going to release on Friday, except the meetings not Friday it's tonight.
Renee Vigil: glad I told you that lady she's like hey i'm like i'm it's tonight like what are you doing.
rschmidt: Now you see why i'm always been hunched over it's so hard to carry this off this.
Rebeccah Goldware: Thank you.
Robert.
Rebeccah Goldware: And okay great so i'm super excited to see everybody on the night I please send any comments I questions anything and.
Rebeccah Goldware: we'll get our agenda together and Sarah if there's anything that you want us to include in the agenda, send it to us and we'll make sure it gets out to everybody and we'll have a timeline and we'll talk about that and that's it.
Rebeccah Goldware: Is there anything else, for the good of the group.
Rebeccah Goldware: awesome everybody have a spooky Halloween.
Renee Vigil: Have a.
Rebeccah Goldware: Wonderful thanksgiving we'll talk soon bye.